SSYHA board meeting
Special Board Meeting Minutes
June 28, 2010, B & K Distributing Conference Room
1. Call to Order- 1st Cathy Glynn, 2nd Geoff Coon
Erik Blase, Chris Kaminski, Scott Matthews, Bobby Yeager, Todd Musselman, Cathy Glynn, Mary Grace Hahn, Sue-Anne Vollmer, Steph Chapman, Patti Cashen, Mike Loomis, Geoff Coon & Michael Scheckman. Blair McNamara, Dave Strang, Jody Patten, Kristen Gorr, Wanda Ely, Peter Patten, Mary Yamamoto, Shauna Cagnoni & Peter Kenney (public comment).
2. Since Erik Blase resigned as Director of Hockey effective 7/2/10, the consesus is to maybe split the responsibilities between 2-3 people depending on experience and ability.
3. Dave Strang gave history of program and leadership throughout the years.
4. Many present supported being a semi-competetive program and maybe offering house teams to up the numbers with people who like to play, but don't like to travel.
5. Currently, the association/rink is at maximum ice time with all the different organizations that share the ice. We need to try to get a second sheet of ice to benefit everyone!
6. There were several suggestions made to focus more on the goalie program and coaches as a whole.
7. Charity Robinson has expressed some interest in heading up the tournaments this season.
8. A question was "Who will take over running the 3-on-3 program this summer?" That is being looked into.
9. Motion to create committee that will be in charge of designing job description for Director of Hockey- 1st Mary Grace Hahn, 2nd Bobby Yeager. The Committee will be Todd Musselman, Bobby Yeager, Chris Kaminski and Cathy Glynn. The description needs to be created before we can advertise the job- a timeline must be in place. The description also needs to incorporate coaching, goalies and numbers of participants in the association.
10. SSYHA and SS High School hockey must create a more cohesive relationship.
11. The fundraising committee has a suite at a Colorado Rockies Game 9/11/10 and will raffle off the prize. The committee is figuring out logistics.
12. It was proposed to make Cathy Glynn the interim Director of Hockey to allow the Board more time to find the right person/people for the job. 1st- Geoff Coon, 2nd Mary Grace Hahn. The approval was 5-0, Cathy abstained from the vote. Cathy will think out proposal and let the Board know her decision. Salary TBD.
15. Motion to adjourn meeting- Motion to Adjourn- Cathy Glynn, 2nd Mary Grace Hahn. Approved 6-0 with no discussion.
SSYHA June Board Meeting Minutes
June 14, 2010, B & K Distributing Conference Room
In Attendance- Bobby Yeager, Todd Musselman, Cathy Glynn, Mary Grace Hahn, Sue-Anne Vollmer, Geoff Coon, Tim Anderson, Erik Blase, Scott Matthews, Steph Chapman, Patti Cashen, Mike Loomis, Linda Sobeck.
1. Call to Order- 1st-Todd Musselman, 2nd- Cathy Glynn
2. Registration Cost was a big item of discussion. The fee increase 2009-10 was $125 across the board. 2010-11 will be more proportionate. Estimate numbers are being gathered for each team. This year can be based on per player or different levels in an age group. It was voted to do a baseline cost and then add on for the higher teams based on more ice time.
3. Approval of check register- Motion to approve the check register- I don't have anything in my notes that we even talked about it. I might have missed that part of the meeting.
4. Approval of June Meeting Minutes- Motion to approve June meeting minutes- Geoff Coon, 2nd Cathy Glynn. Approved 7-0 with no discussion.
5. Early registration is being discussed and was tabled until the July meeting. Some thoughts are to keep the payment plan with post-dated for Oct, Nov & Dec, and then have the full payment option as well. Parent reps will take responsibility for tracking payments on their teams. Some suggestions were also to make registration easier with either attached documents or links with info. Pre-Registration will go from 7/15 to 9/7.
6. Fund-raising Committee- The fundraising committee is working hard to find reasonable, high money ideas for the association. The cookbooks from last season were put off until Fall 2010 and Steph Chapman is in charge of them.
7. The boys Give it a Shot program was a Huge Success!!! There were 15 boys total with 9 of those having no prior experience. Contact will be made with the 15 boys that were there to try to get them involved in the association.
8. The tournament schedule has been announced and the following dates are tentative:
10/29-10/31 Jim Fournier Memorial Tournament- Squirt B, C & PeeWee B
12/3-12/5 Ski Town Classic- PeeWee A, Bantam A, B & Midgets
2/11-2/13 Adele Dombrowski Tournament
3/4-3/6 OR 3/11-3/13 Mites Tournament
9. SSYHA is working with the city program to recruit participants. Possibly use current players to talk to their friends.
10. Fees and Registration process- The purpose of the Work Deposit is to "engage membership in helping out with fundraising efforts." There was talk of possibly upping hours or assigning them out and having the managers be responsible for filling blank spots. In the past, the work deposit was always taken care of for coaches and managers. The cost last year was either 10 hours or $200. There was a suggestion to make the hours more accessible to parents and managers to better track and filling the tournaments with teams that are in town for the weekend. The discussion was tabled until the July meeting.
11. The 2010-11 Calendar tentatively is:
8/29 Hockey Swap- we are still waiting on confirmation from the City.
Week of 9/7 Start of Pre-Season
10/4-10/10 Player placement for all teams except Mites, Midgets & U-12
10/11 General Membership Meeting
Week of 10/11 Start of Season for all teams except Mites and Midgets
11/1 Start of Mites Season
11/15 Start of Midgets Season
12. Rink rates not set for next season yet. Last season they were $10 more/hour. The committee is looking into a frequent user rate and maybe getting the ice donated by the rink. A comment was made regarding the City working well with us on last minute cancellations.
13. IRAC (Ice Rink Advisory Committee) is looking for donations to expand to a second sheet of ice. They are also looking into having a TV with locker room assignments, instead of the board and possibly Wi-Fi. The room at the end of the hall has been modified to be a dressing room only, no access to showers, sinks or toilets.
14. The Coaching Committee is as follows- Tim Anderson, Linda Sobeck, Brent Pearson and Erik Blase. 1st- Cathy Glynn, 2nd- Tim Anderson. Approved 7-0 with no discussion.
15. Motion to adjourn meeting- Motion to Adjourn- Cathy Glynn, 2nd Mary Grace Hahn. Approved 7-0 with no discussion.
SSYHA February Board Meeting Minutes
February 8, 2010, Yampa Valley Bank Board Room
1. Call to Order: 6:00pm, Members present: Michael Loomis, Linda Sobeck, Kristin Gorr, Charity Robinson, Meg Firestone, Cathy Glynn, Patti Cashen, Geoff Coon, Bobby Yeager, Brent Tollar, Erik Blasé
2. Public Comment- None
3. CDYHL Bantam Playoffs- Linda Sobeck has 28 total game slots available for people to earn work deposit hours (Pointstreak and time clock) during the tournament. Please send anyone who is capable of working both of those machines directly to her as she will be organizing the volunteers for the weekend. Charity will be seeking volunteers to help organize concessions for the weekend. The main question asked was do we need some sort of tournament organizing committee? Cathy Glynn, Linda Sobeck and Erik Blasé will be handling most of the organizational duties for the weekend. Shannon Lukens will also get water slide coupons for all of the teams involved.
4. Approval of December Minutes- Motion to approve- Meg Firestone, 2nd- Geoff Coon, approved 9-0.
5. Approval of Check Register- Motion to approve- Cathy Glynn, 2nd- Linda Sobeck, approved 9-0
6. By-laws update discussion- Michael Loomis presented the Board with a set of proposed changes to the current set of By-Laws. These were last updated in October of 2008. Some of the updates included adding Non-Parent Coaches as official members of the association, reducing the current number of voting members on the Board from 13 to 5 and changing the terms that these “Officers of the Board” are elected to. Currently they are elected to 1 year terms and this would be changed to a 2 year term with the terms staggered so as not to have complete turnover every two years. Additionally there were changes to the Age level Representatives’ job descriptions that coincide with the changes to the structure of the Board. Michael Loomis has taken the feedback from this meeting and agreed to come back to the March meeting with the updates so that they can be reviewed further by the Board and readied for the April General membership meeting. With these new changes to the structure in mind, the Nominating Committee will come to the March meeting with a proposed slate of nominees for Board and Officer Positions. The Nominating Committee made up of Cathy Glynn, Linda Sobeck and Kristin Gorr was motioned by- Meg Firestone, 2nd- Patti Cashen and approved by a vote of 9-0. April 12, 2010 is the date of the General Membership meeting, location TBA.
7. Director of Hockey Update/Ideas- Erik Blasé presented to the Board a set of ideas and goals moving forward for SSYHA. Some of these ideas were congruent to those proposed under the By-law changes currently being considered including, but not limited to, restructuring the Board of Directors to make it a smaller group and getting more work done in the Association by small committees of 3-5 people. Additionally ideas were presented for helping grow membership numbers at the youngest levels and working to reduce overall costs for players to participate. Erik strongly believes that in order to compete with other sports we must provide low cost or free opportunities to try the sport of hockey in order to get kids interested. Additionally we must look at creative ways to reduce the cost per player and possibly take a different look at the way we budget-including but not limited to how we decide what tournaments we will host, whether or not we pay for teams in the association to go to away tournaments and re-evaluating the use of morning ice for some teams.
8. Age Level rep updates- NONE
9. Adjournment- Motion to adjourn 8:35pm by Bobby Yeager, 2nd- Meg Firestone, Approved 8-0.
SSYHA December Board Meeting Minutes
6pm, 12/14/09 Yampa Valley Bank
1. Call to Order- 6:05pm, Members present- Wanda Ely, Kristin Gorr, Meg Firestone, Linda Sobeck, Patti Cashen, Cathy Glynn, Geoff Coon, Michael Loomis, Michael Scheckman, Charity Robinson, Bobby Yeager, Brent Tollar, Erik Blasé
2. Public Comment- None
3. Governance/Flex Rostering- Michael Scheckman proposed the formation of 2 committees regarding 1) All SSYHA Rules, By-Laws and policies; where it can be discussed and a plan formulated as to how these rules can be applied-including what decisions the Director has the ability to make. 2) Would cover current Rostering practices and how we more seamlessly solve problems without having to call a meeting of the Board of Directors. Michael S also stated that not all meetings should necessarily have to be held publicly and some decisions should be able to be made via email, phone calls, etc. This would require changing of the association By-Laws and would be taken care of by the first proposed committee as to how they would need to be changed. Cathy Glynn mentioned that the current Board needs to do a better job of compiling these rules and policies. Michael Loomis mentioned that he looked at several other youth hockey associations, and they have a “Governance Board” in place to handle making most of these decisions as opposed to the whole Board. Cathy Glynn made a motion to approve the formation of the 2 committees, Meg Firestone 2nd the motion and it was approved 12-0.
4. Girls on Boys teams Policy discussion- Michael Loomis feels that the Board has set a bad precedent in the policy of allowing girls to participate on boy’s teams in the past. There was lengthy discussion on the background of the situation and how we got to where the policy currently stands. Brent Tollar made a great point by posing the question-what message are we trying to send to everyone? Is this policy for the individual or for the whole? Michael Scheckman reminded the Board that we can have rigid rules governing this policy while still having flexibility. This will be a continued topic of discussion in further meetings in hopes that there can be improvements on how the current policy works.
5. Mite Discussion- Patti Cashen has asked the Board extend invitations to current Learn to Play players of Mite age to join the SSYHA Mite program starting January 11, 2010 for ½ price. Meg Firestone made a motion to allow any current Learn to Play/Mini-Mite players to register in the SSYHA Mite Program at a ½ price ($200) discounted rate. Work Deposit hours would be ½ (5 hours/$100) and Jersey deposit would be full price. Michael Loomis 2nd the motion and it was approved 10-0.
6. U14 Additional Ice- Kristin Gorr proposed that the U-14 team be given ice to host anywhere from 1-4 scrimmage games in Steamboat due to the loss of their home tournament and lack of home games this season (2 home games). Cathy Glynn made the point that the flawed league scheduling system is the reason for the lack of home games and that giving them this ice could have implications on other teams asking for the same concessions. Meg Firestone mentioned that inconsistencies in the budgeting process do not allow us the budget room to make this happen. Kristin Gorr’s motion to allow for the money to pay for additional scrimmages to make up for the low amount of home games was 2nd by Meg Firestone. It was not approved by a vote of 4-6.
7. Double Rostering (Girls)- Kristin Gorr made a motion to allow 3 U-12 Girls to double roster up to the U14 team with them only being used as replacements on a 1 for 1 basis. Meg Firestone 2nd the motion. Motion approved 10-0. The 3 girls would be chosen by Herald Stout and communicated to the Director of Hockey so that they can be rostered accordingly.
8. Approval of October/November Minutes- Motion to approve- Patti Cashen, 2nd- Cathy Glynn. Approved 10-0.
9. Check Register/Budget- Meg Firestone presented the check register for approval. Motion to approve by Michael Loomis, 2nd- Cathy Glynn. Approved 10-0. Meg also mentioned that the Mouthguard fundraiser held by Dr. Schwartz made $910.There will be a report on tournament income at the January meeting.
10. Adjourn- 8:00pm, motion to adjourn Cathy Glynn, 2nd-Michael Scheckman approved 10-0
SSYHA November Board Meeting Minutes
6pm, Yampa Valley Bank
1. Call to Order- Members present: Patti Cashen, Linda Sobeck, Michael Loomis, Wanda Ely, Bobby Yeager, Tim Anderson, Kristin Gorr, Geoff Coon, Charity Robinson
2. Public Comment- None
3. Approval of October Check Register- Approved 9-0
4. High School Hockey Concessions- SSHS has now approved for SSYHA to take over the concession stand duties for 2 of the high school hockey games (Battle Mountain and Dougherty-dates unavailable). Even though it was not what we had originally hoped, Tim Anderson worked hard on getting the HS administration to turn these dates over to us since it required that we give up some of our originally scheduled ice times. We still have time to get volunteers to work these games rounded up as they will not be until January and February.
5. Tournament Volunteers- Bobby Yeager brought up ways to get more people involved with helping out during tournaments and other events. It seems to be the same few parents that are involved with running all of our events. He suggested that we possibly raise work deposits amounts drastically while others had suggestions that revolved around incentive based plans. This will be a topic of discussion throughout the season with a new policy being examined in the Spring.
6. Tournaments updates- We had some successes at the Jim Fournier Tournament, and while we had to cancel the Pee Wee A division things still were run very well and we should have made a fair amount of money. The idea of finding one central Tournament Director was one of the concerns, as having different templates for each tournament often proves to be troublesome.
7. Adjournment- Meeting adjourned at 7:10pm.
SSYHA
Board Meeting Minutes
7:00 pm, October 12, 2009
Yampa Valley Bank Board Room
Board Members Present: Brent, Michael S., Bobby, Meg, Geoff, Charity, Michael L., Kristin, Wanda, Cathy, Erik, Tim.
Public Comment: Eric Tegl, Laura Naczowski came to comment on the recent decision to allow 2 players to double roster on U14/U19.
Disagree with approving move-up prior to the tryouts
How was the cost of extra $200 decided?
The U19 parents just want some clarity on how decisions were made
Michael Scheckman presented a fundraising idea to sell extra seats on their family jet to the long distance games in Santa Fe and Gunnison. They would like to auction the seats to other Assn members, possibly at a price of $250/seat, and all funds would go toward the Assn to purchase new warm-ups. Tim suggested we have a legal form signed to “hold harmless” the Association. Otherwise everyone was approving of the idea.
Motion: Bobby moved to approve the sale/auction of seats on Scheckman private plane to raise funds toward new Girls team warm-ups. Kristin 2nd. All in favor.
Charity presented the shopping fundraiser: Outlets at Silverthorne Shopping Extravaganza on November 21. Tickets are $20 each. She passed out flyers, and will send a flyer by email for distribution to team lists.
Meeting Minutes of September Board Meeting: Cathy noted that she was actually present at the meeting, and minutes should be amended to reflect such. She moved to approve the minutes as amended, Michael L 2nd. All in favor, Meg abstained.
Meg presented the September check register for review. Cathy moved to approve the check register, Kristin 2nd. All in favor.
There was further Board discussion regarding the U19 situation, how to make things go smoother next year, and that it is time to move on. The Board thanked the two parents for attending.
Motion to adjourn at 8:20pm. All in favor.
SSYHA September Board Meeting Minutes
6pm, Yampa Valley Bank
1. Call to Order: 6:06pm- Members Present- Charity Robinson, Wanda Ely, Brent Tollar, Michael Scheckman, Bobby Yeager, Geoff Coon, Michael Loomis, Tim Anderson, Patti Cashen, Amy Hill, Kristin Gorr, Linda Sobeck, Erik Blasé
2. Public Comment- U19 team manager Eric Tegl came to speak regarding Move-Up Requests for U14 players moving to U19. Eric recommends not allowing any players to move up as it takes playing time away from U19 players who have no other team to play on. Using better players from the U14 team ultimately takes away the quality from that team and keeps the players on that team from playing with higher quality players. Move ups could result in a loss of players and revenue and degrades the association.
3. August Minutes for Approval- Motion to approve- Cathy Glynn, 2nd- Kristin Gorr. August Minutes approved
4. Fundraising and Tournaments- Stephanie Chapman came with a presentation for a Fundraising Cookbook for SSYHA. She has a company that does the production; we just submit recipes and artwork. She also has a group of moms that want to go to work for this project. Stephanie has also started forming tournament committees. We need to get more parents involved. We are working on getting the website updated with new lodging information for visiting teams. Her next meeting on tournaments will be Thursday at 6:45pm at Howelsen Ice Rink. Charity also presented an idea for a Fundraiser at the Outlets at Silverthorne’s Holiday Shopping Extravaganza. Tickets to the event cost $20, with $10 going back to SSYHA and if we sell at least 75 tickets we would be eligible for an additional drawing to win cash back to SSYHA. Bobby Yeager presented the Board with an idea on selling tickets to the USA Women’s Ice hockey team’s games in Colorado Springs vs. Canada 2/4/2010 at DU Magness Arena. We receive $3 per ticket sold. Patti Cashen also mentioned that during the April 4, 2010 Colorado Avalanche game vs. Chicago, the SSYHA Mites will be playing between periods.
5. Practice Times- Cathy Glynn presented changes to the practice schedule for the upcoming season. The website has been updated accordingly. She also mentioned that she attended the MSGHL scheduling meeting this past Saturday with Bobby and Kristin. She will also be attending the CDYHL scheduling meeting this Saturday at DCC.
6. Director of Hockey Update- Erik Blasé announced that current registrations sit at 149 players. We also will not be fielding a Midget team this season due to low player numbers (6 total registered players). The slate of coaches for the 2009-2010 seasons was proposed, and it was noted that there could be some changes depending on whether or not the selected coaches’ children make the team they were selected to coach. A motion to approve the 2009-2010 Slate of SSYHA Coaches was made by Kristin Gorr, 2nd- Cathy Glynn. Approved 11-1.
7. Midget Hockey- Amy Hill explained how she was upset with the demise of our Midget program. Amy commented that the lack of support from the SSHS hockey program, conflicts with scheduling and the cost have all been contributing factors. SSYHA is a feeder program for the high school and yet we receive zero respect in return. There was further discussion regarding the bigger picture and the problem of attrition in the program-we lose kids as they reach the HS age due to many factors.
8. Move Up Petitions- Different issues were discussed in regards to the move up petitions including the problems with double rostering, the impact on teams numbers if move ups are allowed, what is best for the individual player’s development, where is the commitment/priority if the players are allowed to double roster and what are the financial aspects (cost of 2nd team w/double roster). The following players have petitioned to move up-
Becky Brown from U12 to U14, Motion to deny- Linda Sobeck, 2nd- Tim Anderson, Approved 10-0.
Megan Stabile from U14 to U19, Motion to approve- Michael, 2nd- Amy Hill, abstaining from vote were Kristin Gorr and Bobby Yeager, approved 6-2. After discussion regarding decision on Megan, several members realized they did not fully understand the motion. Charity Robinson made a motion to rescind the decision on Megan Stabile. All members voted yes to rescind.
Teagan Yeager- from U12 girls to Pee Wee, Motion to approve move into Pee Wee program- Tim Anderson, 2nd-Linda Sobeck, and Motion approved 7-1, Bobby Yeager abstained.
After much discussion about Megan Stabile and Olivia Gorr’s proposed move up from the U-14 team to the U-19 team, Charity Robinson made a motion to approve both to double roster on the U14 and U19 team. They will pay the full U19 team cost as well as $200 towards their U14 double roster fee. In the case of a game schedule conflict, the U14 team will be given priority. Motion was 2nd-Michael Scheckman and approved 6-1 with Bobby Yeager and Kristin Gorr abstaining.
Meeting was adjourned at 9:30pm.
The SSYHA Board of Directors will meet on the 2nd Monday of each month, with General Membership Meetings held in October and April of each year. The schedule is as follows:
May 11, 2009
June 8, 2009
July 13, 2009
August 10, 2009
September 14, 2009
October 12, 2009
November 9, 2009
December 14, 2009
January 11, 2009
February 8, 2009
March 8, 2009
SSYHA August Board Meeting Minutes
1. Call to Order: Members Present- Charity Robinson, Tim Anderson, Linda Sobeck, Patti Cashen, Geoff Coon, Cathy Glynn, Kristin Gorr, Bobby Yeager, Michael Scheckman, Brent Tollar, Erik Blasé
2. Public Comment: NONE
3. Approval of July Minutes: Motion to approve Cathy Glynn, 2nd-Linda Sobeck, Approved 9-0
4. Hockey Swap: Lisa Flemming and Lisa Bankard will still do most of the pre-swap organizational work but will not be able to attend on the day of the swap. Urte Dellaquadri will help with the operations on the day of the swap. Times for the swap will be as follows: 9-11am- Set up
11-1pm- Equipment Drop Off
2-4pm- Hockey Swap
3-4pm- Public Skate with SSHS Hockey players
4-5pm Equipment Pick up
It was mentioned that the Board Members need to have a visible presence at the swap to help answer questions, etc. This will be mostly for helping properly fit hockey equipment.
Charity Robinson reminded us that she will request a check for use as the bank for cash sales during the swap. Also, to avoid the confusion that happened last season, we need to make sure all items are properly marked for donation or pickup.
5. Registration: Pre-Season Schedule from 8/24-9/18 and 9/28-10/2
Squirt/U12- 530-630 Monday/Thursday
Pee Wee/Bantam 630-730 Monday/Thursday
U14/U19- 7-8 Tuesday and 530-630pm Wednesday
** In-Person registration- paperwork collected including USA Hockey consent to treat, code of conduct, grade policies, work deposit, jersey deposit.
6. Director Update- Coaching Committee has met and will present the selections to the Board at the August Board meeting. Tournament listings have been submitted to CAHA and should be on the website shortly. We currently have a lack of coaches at the Squirt C and Pee Wee B levels, but we should be able to find a solution.
7. Scheduling- Our practice schedule might still change but we’re currently looking at moving Mites from Thursday/Friday to Monday/Friday. Our regular season practice schedule might be adjusted to accommodate for the Mite practices, but Cathy will determine that before the next meeting. Each rep needs to get Cathy their tournament weekends to Cathy so she knows what weekends to blackout for tournaments before the scheduling meetings. CDYHL-9/19, MSGHL- 9/12, RMYHL 9/13.
8. Tournaments- Charity will be recruiting for upcoming tournaments and needs to find people to help out as Chairpersons and sub-committee heads. We will be trying to get together a “Tournament Checklist” from past tournament directors (Eric Tegl, Steph Chapman, Jody Patten) to help out with some of the work.
9. Adjournment- Motion-Linda Sobeck, 2nd- Kristin Gorr, Approved 9-0
SSYHA July Board Meeting Minutes
Monday July 13, 2009
1. Call to Order- Members Present- Brent Tollar, Tim Anderson, Linda Sobeck, Erik Blasé, Wanda Ely, Kristin Gorr, Bobby Yeager, Cathy Glynn, Charity Robinson, Geoff Coon
2. Committee Formation- Brent Tollar has asked that the Board of Directors return to forming and using more committees made up of parent volunteers in order to dilute the workload for some of our more intensive Board positions, such as fundraising. Brent has asked that all Board members bring 5 ideas for committees for the upcoming season to the August meeting. Communication about participation within these committees still needs to come from the Age Level Reps.
3. Approval of May and June meeting minutes- Motion to approve (May) Cathy Glynn, 2nd-Bobby Yeager, Approved 8-0; Motion to approve (June) Linda Sobeck, 2nd-Kristin Gorr, Approved 8-0
4. High School Hockey Fundraising Opportunity- Brent Tollar, Erik Blasé and Tim Anderson met with SSHS Hockey Coach Jeff Ruff to discuss to Midget Pre-Season team administration costs which were too high and a need for both programs to begin working together again after a few seasons of limited cooperation. Jeff had stated that there were issues on both sides such as conflicts in using players for both programs, a lack of continuity within the Board from year to year, etc. Jeff stated that there might be an opportunity for SSYHA to take over the concessions during the HS Hockey home games, which would help bring the two programs back together and allow SSYHA to make more than enough money to cover the proposed team costs for the Midget Pre-Season team. There is currently a lack of “community” in the current hockey programs and we need to get that feeling back. There is potential for SSYHA to make around $500 per home game-which over 10 home games would give SSYHA around $5000 in additional fundraising money. This would be a trade off, with the HS giving SSYHA control of concessions during the HS hockey games, and SSYHA reducing the administrative fee for the Midget pre-season team to $750. Motion to accept the $750 team administrative fee for the Midget Pre-Season team in exchange for SSYHA control of the concessions during SSHS Hockey games: Motion-Tim Anderson, 2nd- Linda Sobeck, Approved 8-0
5. Corporate Sponsorships- Charity Robinson had several questions and concerns regarding our current SSYHA Sponsorship program. Potential questions posed were: What do we give back to the sponsors? She noted a specific sponsor that continued to donate and help out with very little recognition. She also brought up the potential idea of bringing back sponsor name bars for our jerseys, but the main concern was whether or not we could remove the name bars from year to year or if we needed to secure sponsorship for multiple years in these cases. Additionally, SSYHA needs to be more active in securing a large sponsors board that can be hung in the rink somewhere (similar to the ones in Vail and Aspen). It was also mentioned that we should attempt to secure a donation of ice time for one of our weekend tournaments and this idea will be presented to Chris Wilson –but this would be a huge source of income. Also, in terms of committee formations, a Jersey Committee will be formed to help deal with this issue.
6. Tournament Dates- Tournament dates for the upcoming season was discussed and some of the past conflicts with other associations were broached. Aspen, Summit and Vail have all had their tournament dates published and many of them are the same as previous seasons. It was determined that we will adjust our tournament offerings for this season in an effort to eliminate potential conflicts in attracting teams. This year’s tournament dates are as follows: Jim Fournier Memorial Tournament- Squirt B, Pee Wee A, Pee Wee B October 30-Nov 1
Adele Dombroski Tournament- U12, U14, U19A November 28-30 (Thanksgiving)
Ski Town Classic- Midget Major, Squirt C, Bantam A and B December 4-6
Mite Jamboree- Mites March 13-15
Other Business- USA Hockey Officiating Seminars will be held September 26th (Level 2 & 3) and 27th (Level 1 &2). Scott Glynn should be contacted by anyone interested in participating.
Motion to adjourn- Geoff Coon, 2nd- Tim Anderson, Adjourned at 8:23pm
SSYHA June Board Meeting Minutes
6pm Yampa Valley Bank Board Room
1. Call to Order- Members Present- Brent Tollar, Michael Loomis, Meg Firestone, Bobby Yeager, Wanda Ely, Patti Cashen, Amy Hill, Linda Sobeck, Kristin Gorr, Cathy Glynn, Erik Blasé
2. Public Comment- None
3. Director of Hockey Update- Mite/Squirt/Goalie program begins Friday 6/19, and will continue through the Summer-schedule available on the website. Mark O’Reilly, Chris Campanelli, Sean Kuusinen and Kelly Bohmer will be running the goalie portion. Erik will be assisted by some of the Mite and Squirt coaches from last season with the Mite/Squirt sessions. Summer skills sessions begin next week on Tuesday, Thursday, and Friday mornings. Most of the summer hockey camps are seeing low registration numbers, probably because of the poor economy, but also because of the saturation of the market in town (4 hockey camps again this summer for the 185 kids that play hockey here). Erik also gave information on some of the things that happened at the USA Hockey Annual Congress, including their registration software which might be worth examining in the future.
4. Financial Update- Meg Firestone gave an update on the financial status of SSYHA. We ran at about a $15000 budget deficit last season, and most of that was due to poor forecasting of last year’s budget in regards to player numbers and fundraising efforts. This season we will be more diligent in these areas so we do not have the losses we did last season. Motion to approve the Check Register for May- Cathy Glynn, 2nd- Michael Loomis, Approved 9-0. Fundraising was also a large topic of discussion, and what we can do better to raise more money. The Hockey Swap was discussed, as well as the Safeway Food Certificate program. Safeway only gives us 5% of the value of the card, and we typically give back half of that to the parent/player who purchased them. The saturation of the market with this program (the schools already do this) make the cost to risk too high, so it is not a viable fundraiser. Charity Robinson has some good ideas that should help us move forward and do a better job in raising money for the association.
5. Coaching Committee- Erik Blasé presented 4 names to be approved for next season’s SSYHA Coaching Committee- Brent Pearson, Jens Owen, Tim Anderson and Linda Sobeck. Motion to approve the coaching committee-Meg Firestone, 2nd-Michael Loomis. Approved 9-0
6. Golf Tournament Update- This year’s SSYHA Fairway Faceoff was held last week at Catamount Ranch and Golf Club. The total money raised was around $5200, taking away the $4000 we committed for college scholarships we should net $1200, possibly more depending on the final amount of sponsorships secured and any other debts outstanding that have yet to come in. Part of the reason for the low amount of money raised was the increase in our cost per player for the golf and lunch. Additionally we had 30 fewer paid registrations than last season. Amy Hill mentioned that in the future we should seek out players from other youth hockey associations, as the draw of playing Catamount should help draw in players from around the state. Additionally the Chamber of Commerce should be able to help us in advertising the event.
7. Schedule of Fall Events- The General Membership meeting will be held on October 12th at a location to be determined. This will be held in conjunction with the beginning of the season parents meeting (similar to the one held last year at SSMS). Parents will have an opportunity to meet their Board reps and other Board members and review the Parent/Player Handbook. Additionally, the Hockey Swap will occur on Sunday August 23, 2009 and we will seek out ice time to be donated by the City for use during the swap-a small fee will be charged to skaters. Lisa Bankard and Lisa Flemming ran the swap last season and will be asked about their interest in taking up the leadership roles again for this season. Additionally, the Board will be asked to take a more visible role during the swap, as we will be holding an “in-person” registration event during those hours. We will also need Board members to attend the first week of pre-season hockey beginning August 24 to man registration tables at their age level’s practices that week.
8. Registration Policies and Fees- Registration and budgetary processes were discussed and presented to the entire Board of Directors. Cathy Glynn, Meg Firestone and Erik Blasé all worked on preparing the proposed budget and fee structure for the upcoming season. After discussion and adjustments the fees were determined to be the following for 2009-2010:
|
Team
|
Credit Card Cost
|
Cash Discount
|
|
Mite*
|
$420
|
$400
|
|
Squirt C
|
$815
|
$775
|
|
Squirt B
|
$975
|
$925
|
|
PeeWee B
|
$865
|
$825
|
|
PeeWee A
|
$1,235
|
$1,175
|
|
Bantam B
|
$975
|
$925
|
|
Bantam A
|
$1,340
|
$1,275
|
|
Midget Major A
|
$1,000
|
$950
|
|
U-12
|
$945
|
$900
|
|
U-14
|
$945
|
$900
|
|
U-19
|
$1,340
|
$1,275
|
|
|
|
|
Motion to approve the proposed fees for 2009-2010- Bobby Yeager, 2nd- Kristin Gorr, approved by an 8-1 vote.
9. Adjournment- Motion to adjourn- Meg Firestone, 2nd-Linda Sobeck, approved 9-0
SSYHA May 09 Board Meeting Minutes
6pm Yampa Valley Bank Board Room
1. Call to Order- Brent Tollar, Michael Loomis, Bobby Yeager, Kristin Gorr, Tim Anderson, Cathy Glynn, Wanda Ely, Patti Cashen, Amy Hill, Linda Sobeck, Charity Robinson, Michael Scheckman
2. Approval of April Minutes- Motion to approve- Michael Loomis, 2nd- Cathy Glynn, Approved 12-0 with an amendment to add the meeting schedule for the upcoming season
3. Dinner Retreat- Bobby Yeager mentioned that in years past, the Board held a dinner retreat to discuss a timeline for the upcoming year’s Board of Directors and strategically plan for the year. This meeting will take place on Tuesday May 26, 2009 at the Smokehouse. Each member is responsible for paying for their own meal and was asked to bring a set of short term and long term goals for SSYHA. Reminder-this is not an official Board meeting.
4. College Scholarship Committee- The college scholarship committee, made up of Erik Blasé, Brent Tollar, Michael Loomis and Tim Anderson met and determined this year’s scholarship recipients would be Cody Fritz, Eric Bonner, Sean Kuusinen and Grant Ehrick. Each applicant will receive $1000 towards their college tuition for one year. Amy Hill mentioned that due to the low amount of applications received this season, it might be wise to reduce the amount of money given or the number of scholarships given out. This will be discussed at a later date.
5. Budget review- Meg Firestone gave a recap of last year’s budget in preparation for the Budget Committee’s upcoming meeting. Meg noted that locker rental costs were off, because that money was already accounted for in office/storage rental; apparel sales numbers were off slightly because of the disorganization in collection of those funds; John Munshaw received $177 more than budgeted for this season; and there is still an outstanding amount of $4000 to be collected in this year’s hockey registration fees. In addition to this, the Fairway Faceoff money earned could be more than expected this season, and we lost money by not budgeting for the large amount of teams that made the playoffs this season (-$3750). The Association ran at a $10-12k deficit this year. Amy Hill mentioned that we need to try to tie all of our sponsors into all of our events instead of just for one specific event and provide them with customized packages to meet both parties’ needs. Motion to approve the April Check Register was made by Michael Loomis, 2nd- Cathy Glynn. Approved 12-0. Also, age level reps will receive a list of all players with an outstanding balance and be responsible for contacting them to get the balance paid down.
April Board Meeting-New Board
April 27, 2009
1. Call to Order- Present- Brent Tollar, Michael Loomis, Linda Sobeck, Cathy Glynn, Patti Cashen, Bobby Yeager, Kristin Gorr, Erik Blasé
2. President’s Remarks- Brent Tollar convened the first meeting of the new Board of Directors and mentioned that he had heard great things about the Board and is excited to be involved. He wanted to make sure that communication of all policies and procedures was one of the things this Board focuses on, as it was one of the main issues that he had heard coming into this position. Additionally, we should be proactive over the summer so that things are smooth transitioning into the hockey season.
3. Fairway Faceoff Update/Sponsorship Proposal- Jody Patten has taken up leadership in the organization of the Fairway Faceoff Golf Tournament and stated that things are going well, although we might have gotten a late start on things. Area golf Pros will be forwarding out the tournament information to their members and a May 21, 2009 deadline has been set for registration. Registration for this year’s tournament can be done online. Prices for the course fees, food, etc., have all gone up this season- so the profit margin will be slightly less this year. All the big volunteer jobs are covered and there have been several meetings to make sure we are progressing in a timely manner. There is still a need for a person who will be responsible for securing sponsorships-which is the reason for Jody’s proposal for her company to sell these sponsorships on a commission basis. Jody has proposed that she be responsible for securing sponsors above and beyond what was brought in last season, and she has asked for the Board to review and decide whether or not they would like her to proceed with this. Since there were not enough Board members present to vote on this proposal, a special meeting has been set for next Monday, May 4, at the rink to discuss this proposal.
4. New Meeting Schedule- A proposal has been tabled until the special Board meeting next Monday that would set the schedule for next season’s Board meetings. The proposed dates would be on the 2nd Monday of every month. These meetings would take place at the Yampa Valley Bank Board Room at 6pm.
5. Board Retreat- It was mentioned that we should hold a working dinner for all Board members so as to prioritize issues for the upcoming season, and get new members informed of their duties. This will be discussed at a later date.
6. Adjournment- Motion to adjourn- Bobby Yeager, 2nd- Linda Sobeck. Adjourned at 9:06pm
SSYHA March Board Meeting Minutes
1) Meeting was called to order at 6:05pm. Members in attendance- Tim Biship, Kristin Gorr, Meg Firestone, Cathy Glynn, Tim Anderson, Bobby Yeager, Jeff Lukens, Michael Loomis. Not attending- John Worden, Linda Sobeck, Randy Salky, Bob Kuusinen.
2) Approval of February board minutes- Motion to approve-Meg Firestone, 2nd- Cathy Glynn. Approved 7-0
3) Public Comment- Tim Bishop wanted to thank Cathy Glynn, who served as an on-site representative during the CDYHL playoff weekend. CDYHL also has several positions on their Board of Directors available. 5 teams participated in CAHA State Playoffs this past weekend-which was tied for the most in the state with Arapahoe.
4) Congrats to the Pee Wee A team for winning their division at the CAHA Cup. This is only the 2nd time a Steamboat team has won, and the first since Pee Wee B did it in 1998. Linda Sobeck has asked that the Board explore allowing the players from this team to purchase their home jersey from this season- actual cost is around $55 per jersey. We will look at other options before pursuing this one, as we would hate to have to purchase another set of jerseys.
5) Nominating Committee- Possible nominations were discussed for open board positions for the 2009-2010 season. For the first time in several years, some positions could have more than one candidate. It was mentioned that we should review the by-laws of SSYHA to ensure that we are in full conformity. The Nominating Committee will finalize this list of candidates and submit via email. Write in candidates are allowed up to 5 days before the General Membership Meeting. Additionally the meeting has been rescheduled for April 27, 2009. This meeting will take place at the Steamboat Springs Community Center.
6) By-law changes- Any changes to the By-Laws must be presented no later than 30 days from the General Membership meeting. Please forward any proposed changes to Erik Blasé.
7) Fundraising and Advertising- Jody Patten has presented the board with an opportunity to work together on our fundraising efforts. Jody has proposed a partial work deposit/ partial paid position that would ask her to act as the Fundraising Coordinator for SSYHA. This would include seeking out grants and local sponsors. It was determined that the incoming Board of Directors will examine this issue in May, and Jody will be asked to present her ideas to that board.
8) Director Updates-
Squirts- Squirt B lost a heart-breaker in 3OT to Front Range in the CAHA Cup. This team won the CDYHL and didn’t lose a game in the league.
PeeWee- PeeWee A were the State Champions this season, after finishing as the runners up last year. PeeWee B will participate in Spring Fling this weekend.
Bantam- Both Bantam teams participated in CDYHL and State playoffs. Bantam A finished first in CDYHL in the regular season and playoffs but were knocked out in the 1st round of C AHA Cup. Bantam B finished 2nd in CDYHL playoffs and lost to eventual State champions-Hyland Hills.
Midgets- Midgets will play in Spring Fling this weekend.
U-12-No report
U-14- went 1-2-0 in MSGHL playoffs, losing to Crested Butte and Colorado Selects. They had beaten both teams earlier in the season.
U-19- Finished 5th in the MSGHL U-19A division, which could have easily had been better without several losses and ties coming down the stretch. We still need to evaluate this program and re-tool for next year.
President- Tim recommended that we put together an online survey for all of our members. Erik Blasé has already begun working on this and should have it out within the next week to 10 days.
Executive Session- No notes
SSYHA February Board Meeting Mintutes
1. Call to Order- 6:07pm. Members in attendance- Tim Anderson, Tim Bishop, Bobby Yeager, Linda Sobeck, John Worden, Kristin Gorr, Michael Loomis, Cathy Watts, Meg Firestone, Randy Salky. Not present- Bob Kuusinen, Cathy Glynn, Jeff Lukens.
2. Approval of January Minutes- Motion to approve- Bobby Yeager, 2nd-Meg Firestone. Approved 8-0
3. Public Comment- Wanda Ely and Mary Yamamoto were present to ask the Board and Director of Hockey for assistance with the Pee Wee B goaltending situation. This season they have had a severe lack of work with their goalies and are asking for help in that department. They mentioned that SSYHA should look into doing goalie clinics during the season as well as the off-season so that players can get the instruction they need.
4. Coaches’ Work Deposit Hours- Meg Firestone has been approached by several coaches in SSYHA about their need to write a check to cover their work deposit hours and is asking the Board of Directors to change their requirements for work deposit so that coaches do not have to write checks to cover their work deposit hours. The following motion was passed by a vote of 8-0. “For all coaches assigned by the Coaching Committee, and 1 manager per team, completion of their job duties for the year shall fulfill their obligation for work deposit hours. This will be considered retroactive to the 2008-09 hockey season. Coaches and Managers are still required to present a check at the beginning of the season. “ Motion to approve- Michael Loomis, 2nd-Meg Firestone.
5. Practice ice schedule for March- Practice ice for the post-season was discussed. With a potential 7 teams playing in league and state playoffs, we will need to secure ice for the week of March 9-13. It was decided that morning practices will be cancelled during that week, but we will hold onto all regular practice ice slots for that week. Additionally, any teams playing in the Spring Fling at Hyland Hills will need to secure their own ice-the Midget team will be supplied with 1 full ice practice before the Spring Fling at the cost of SSYHA. This year’s Challenger Cup has been cancelled due to the limited amount of sponsors SSYHA has secured.
6. Budget Update- Meg Firestone presented this season’s budget information. A total of $814 was earned in interest for 2008. Fundraising and Corporate sponsorships were way down from previous years and the association should reevaluate their expectations for Tournament Revenues and Sponsorships for next season. The association will run at a loss this season, but has money in a Money Market account to cover the losses. Additionally, it was discussed that the previous year’s registration fees were too confusing and it should probably be limited to 2 fees. Also, credit card processing fees were costing the association a large amount of money and we should look to find a way to cut those costs. The Check Register for recent transactions was presented for approval. Motion to approve- Cathy Watts, 2nd-Linda Sobeck. Check register was approved 8-0.
7. Director of Hockey Evaluation Update-The Executive Board will be conducting a performance evaluation for the Director of Hockey position and will meet before giving a recommendation of whether or not to renew the contract of the Director of Hockey. All Board members have been asked to forward their comments and suggestions to the Executive Committee as soon as possible, as the contract must be renewed before the April Board Meeting.
8. Director Updates-
Tim Anderson (HS)- The last 2 Steamboat High School hockey games are this weekend. Senior Night is Friday night.
Bobby Yeager- The U-19 team should make the MSGHL Playoffs seeded as high as 1st or as low as 4th.
Linda Sobeck- Pee Wee B are at home this weekend, but will not make the playoffs. Pee Wee A heads to Littleton for the Presidents Day Tournament.
John Worden- Bantam A have secured 1st place in the CDYHL. Bantam B currently sits in 3rd with 2 games remaining.
Kristin Gorr- Made mention of the officiating issues encountered over the weekend with underaged referees. A reminder will be sent to Scott Glynn about scheduling age appropriate officials.
Cathy Watts- This year’s Avalanche Program Sales earned SSYHA about $1000. Thanks to the families who traveled down to the game to assist.
Tim Bishop- Has issued the Board of Directors a challenge to help find and recruit better coaches for next season. We are only as good as the coaches we put on the ice with the kids.
9. Board of Directors Recruitment- This is the time of the year where we need to start recruiting potential Board Members for next season. Linda Sobeck was on the Nominations Committee last year and has agreed to work with Kristin Gorr and Meg Firestone in the same capacity this year. Submissions for nominees must be received no later than March 30, 2009. Additionally the General Membership meeting will take place April 13, 2009 instead of April 20.
10. Adjournment- Motion to adjourn-Tim Anderson, 2nd-Cathy Watts. Meeting was adjourned at 7:55pm
SSYHA January Board of Directors Meeting Minutes
1. Call to Order- Called to order at 6:08pm. Members present- Tim Bishop, Chris Kaminski, Bobby Yeager, Cathy Glynn, Cathy Watts, Bob Kuusinen, Randy Salky, Erik Blasé. Not present-Meg Firestone, John Worden, Linda Sobeck, Kristin Gorr, Tim Anderson, Jeff Lukens
2. Approval of November Minutes- No quorum was present. Minutes will be approved at February meeting.
3. Public Comment- Ted Morton was in attendance to give his thoughts during the discussion on the Mite Tournament being trimmed down. He mentioned that many of the Mite parents were worried that this would cause them to miss out on their chance to complete work deposit hours.
4. Mountain States Arena Update- Tim Bishop spoke about the incident 2 weeks ago at the Mountain States Ice Arena involving Carbon Monoxide poisoning and the current steps being taken by that association as well as the league and state governing bodies to insure that the proper steps are taken in order to make the facility safe for play again. No SSYHA teams are scheduled to play there during the remainder of the season.
5. Summer Hockey Camps- Erik Blasé gave the dates for this summer’s scheduled hockey camps at Howelsen Ice Arena. Shannon Miller camp will run June 22-25; Rocky Mountain Youth Hockey Schools will run June 30-July 6; Flexxcoach will run July 13-17; Mid-Island Hockey Schools will run some time during August-the dates have yet to be determined.
6. Mite Tournament/Work Deposit- After the success of the Adele Dombrowski Tournament this past weekend, it was determined that SSYHA will run its Mite Jamboree as planned. Ted Morton mentioned that eliminating the Mite tournament would cause many issues with the Mite parents who have not completed their work deposit hours. A Mite tournament planning committee will meet January 23, 2009 at 4pm to talk over the details. This committee will include Chris Kaminski, Ted Morton, Cathy Watts and Erik Blasé. Additional members of the planning committee will be determined at a later date.
7. Coaches Work Deposit Hours- Meg Firestone wanted clarification on how Coaches and Team Work Deposit was handled. Since she was not in attendance, it was determined that she will talk to SSYHA Director Erik Blasé to clarify the situation. It was determined that all SSYHA Head Coaches would be given a full credit for work deposit hours for all of their children in the association. Additionally, 30 hours would be given to the teams to supplement Team Managers and Assistant Coaches.
8. Budget Update- Meg Firestone was not present. Budget will be discussed at next meeting.
9. Eligibility and Player Conduct update- Tim Bishop spoke about recent SSYHA Disciplinary Committee meetings regarding a player who was issued a citation for under aged drinking. Per SSYHA Policy that player was suspended for 20% of their team’s games. It was also mentioned that there were several requests made for leniency for this particular player but that ultimately it was in the best interests of the Board to stand firm on the original decision in an effort to preserve consistency with past SSYHA decisions.
10. Website- In an effort to streamline our registration process and simplify our individual account management, Erik Blasé has been examining the possibility of redesigning the SSYHA website and changing from the current Goalline, Inc. software the association is currently using. Erik has asked for help from the Board to test different websites to determine what best meets the needs of SSYHA. Tim Bishop will assist and a recommendation will be made at an upcoming board meeting as to what actions, if any, should be taken.
11. Next Year’s Budget- Erik Blasé mentioned the difficulties we encountered when working on last year’s budget and encouraged the Board to get a handle on this as soon as possible. One of the items that need to be carefully examined is the association’s use of credit card processing and the fees associated with it. SSYHA currently loses about $5000 annually due to credit card fees. Meg Firestone will head up a “Budget and Planning Committee” that will also include Bob Kuusinen, Chris Kaminski and Michael Loomis. A date will be determined for them to meet and report back to the Board at the next meeting.
12. Director Updates- MIDGETS: Bob Kuusinen mentioned that the Midgets have run into a string of injuries and one player going away to college. This has left them with low numbers and caused them to cancel 2 of their 4 games over the past weekend in Durango. With extremely low numbers with this age group, and 3 of the current players being college aged- SSYHA runs the risk of having problems next year with this age group. Plans should be made now to evaluate the numbers of players leaving and entering the program in an effort to plan better for next season.
MITES- Chris Kaminski mentioned that Mite parents are still having questions about the Work Deposit Program. Erik Blasé will email Chris this week to help put together some information for these parents as to how exactly they can work off their work deposit hours.
U-12 Girls- Made the Final of the Adele Dombrowski Tournament on Monday, losing in a shoot-out to Aspen.
Fundraising- Cathy Watts talked about the Avalanche Fundraiser, where teams are eligible to go down to an Avalanche game and sell programs to raise money for SSYHA. Additionally, SSYHA has nominated Michael Samuelson to represent SSYHA as the special guest at the January 30, 2009 game vs. Anaheim.
ADDITIONAL- Erik Blasé will be sending out an email to the membership within the next few days informing them of the process to nominate Board members for the April elections.
13. Adjournment- Meeting was adjourned at 8:30pm
NO DECEMBER 2008 BOARD MEETING
Steamboat Springs Youth Hockey Association
Board of Directors Meeting
November 17, 2008
Steamboat Springs Middle School
Meeting Minutes
President Tim Bishop called the Meeting to order at 6:00pm.
Board Members Present: Tim Bishop, Michael Loomis, Kristin Gorr, Cathy Watts, Bobby Yeager, John Worden, Linda Sobek, Meg Firestone, and Erik Blasé. Bob Kuusinen arrived at 7:00.
Association members Present: Sandy Jones, Jodi Patten, and U19 Coach Alexa Pighini. Marie Winter arrived at 6:30.
6:05 - Minutes from the Fall General Membership Meeting of October 20, 2008, were approved unanimously, as written.
6:10 - Public Comment
Both Sandy and Jody spoke in support of U19 Coach Rick Pighini, who recently resigned after conflicts with parents precipitated an incident in the lobby of the Aspen rink during a tournament there the weekend of November 7 – 9. Each spoke highly of Rick as a Coach and that an overwhelming majority of players and parents wanted him to return to coaching.
6:12 – U19 Coach Resignation
Alexa related the sequence of events in Aspen which led up to Rick’s resignation. The U19 team has had a number of conflicts this season related to parent and player dissatisfaction with coaching, and specifically, playing time in games. It has had a negative impact on the team, and has put extreme pressure on Rick and Alexa to the point of considering resignation from coaching the team. In response to some of the complaints, the team had been tracking ice time during the tournament.
Immediately following the team’s final game of the tournament on Sunday, Jennifer Cordell confronted Alexa in the locker room regarding ice time and coaching decisions during the game. After Alexa pushed past Jennifer, she fled the rink visibly upset. Rick went back into the rink and confronted the Cordells and other parents on their behavior with an emotional outburst which included several uses of profanity.
The Cordells violated the 24-hour rule (cooling off period) and several other points of the SSYHA code of conduct, by confronting the coach immediately following the game, in the locker room, and in a public place. Penalties for such violations can be assessed by the Board, and could include suspension from any SSYHA functions for a period of time. The Board spoke in strong support of our coaches, and was in agreement by condemning the actions of the parents. Many of the Board were surprised that the conflicts had risen to this level.
Michael read aloud a letter from U14 Coach Herald Stout in support of fellow Coach Pighini, attached.
Tim recapped: First, Rick submitted a resignation, he was not told to resign or forced out of coaching. Whether his resignation is accepted or there are any penalties for his actions in Aspen is up to the Coaches Committee and Disciplinary Committee. Second, the Cordells violated the 24 hour and other rules of the Association, and any consequences for their actions is also a matter for the Disciplinary Committee.
Recommended Actions:
1. Erik and Tim will draft a notice to be sent to all SSYHA members, by email through Team Reps and Managers, reminding parents of the 24-hour rule and the Code of Conduct.
2. The Coaching Committee will meet with Rick to discuss his resignation and coaching this season.
3. The Disciplinary committee will meet with the Cordells to consider any action to be taken for their rule violations.
4. The Disciplinary committee will meet with Rick to consider any action to be taken for his behavior.
7:00 Fundraising
The U19 girls, parents, and coaches worked together, donating labor, equipment, and fuel, to sell firewood as a fundraiser for their team. It was very hard work, and turned out to be a good team builder as well as a successful fundraiser. The money was used to buy some very nice (snazzy) warm-ups for the team.
Problems for the Board and Association arise from the violations to the Fundraising Policy adopted by the Board last year. Under the policy, the team should have submitted the proposal to the Fundraising Chairman (currently Cathy Watts) for approval, and the Association should receive 10% of the proceeds. Alexa and Bobby explained that the fundraising was done under the banner of the Steamboat Girls Hockey Club (formed last year to support the girls Stingers competitive team). This argument appeared to be true in name only, as it was the U19 team that performed the work, and they are the only ones wearing the warm-up suits. Alexa also stated that the intention was to donate the remainder of the proceeds back to the girls program, and that it looks like this will be more than 10% of what they raised.
The Fundraising Policy was adopted for several reasons:
- to prevent any one team or player from being elevated to a higher level (we’re all SSYHA)
- the Board wants to be aware of who is doing or selling what in the name of the Association
- we want consistency in what types of uniforms teams are using as representatives of the Association.
(We don’t want every team ordering different warm-ups, jerseys, etc.)
The Board enthusiastically praised the hard work of the team, and the warm-ups do look great, but the Board would like to see the 10% come to the Association, and any future fundraising efforts should be submitted to the Fundraising Chairman for approval.
7:20 Girls Test Drive Program
Cathy Glynn and Shannon Lukens have some ideas to improve the program for 2009. Last year the program was put together last minute and in a rush, and there is a lot of room for improvement. Erik stated that there were several kids with some hokey experience already, which is great, but made it difficult when in the same group with kids that have never worn hockey skates before. The scheduling could also be improved, and should be timed to finish just in time for spring registration. Erik will work with the parents and team reps to put together the ’09 program.
John suggested that there is a demand for coaching clinics at the adult level, and Association could possibly use it as a fundraising effort to hold a series of “Old Farts” clinics.
Other Business:
The Ski Town Tournament is this weekend, and Cathy state that we are still in need of volunteers. It was suggested that she post a sign-up board at the rink, and the reps could help with sending out an email to members. It was also suggested that Cathy enlist the help of a Manager for each Tournament to help organize, and to avoid “volunteer burnout”.
A fundraising opportunity is coming up at the January 31 Avalanche game, where a team can earn money selling programs and get to see the Avs play in the process. One kid will be selected to suit up and be introduced with the Avs on the ice!!
Meg presented the check register for October for approval by the Board. Loomis moved to approve as presented, Yeager second. Approved unanimously.
Meg reported that there are approximately 1/3 of registration fees still outstanding, and many work and jersey deposit checks still not collected. She will send out new invoices next week, and asks for the help of team reps to collect deposits.
Bob reported that Midget team numbers are down to 9 and 4 goalies. Generally it appears that our kids are leaving hockey as they get older. Bantam numbers are also low. Reasons include competition from a number of other sports in Steamboat, and the cost of the program and expense of travel. We need to continually look at ways to encourage players and keep costs down.
Motion to adjourn at 8:10pm.
Letter of November 17, from Herald Stout to the Board.
Dear SSYHA Board,
The recent incident in the U19 program is troubling to me as a parent and as a fellow coach. I believe this incident is a culmination of a series of events that have been building for sometime without the support of the board and brings before us the failed culture of our hockey program. We have an opportunity to address this properly for the good of the program, coaches and the players. Failure to do so will lead to a troubled program for years to come.
The dominant issue the board needs to address is the lack of respect the parents have in abiding by the rules they signed off on when enrolling their child in SSYHA. The parents that are allowed to persist in this destructive behavior are doing so without consequence. Further, hockey coaching is in peril of being dictated by the minority of bad apples in the bushel while the majority of well behaved parents and kids are left to suffer the consequences. Leadership on this issue can only begin with and must be the responsibility of the board. I know from experience that this type of disregard for boundaries with volunteer coaches is not tolerated in the soccer culture and certainly not in the high school football program. Anyone familiar with either of these programs knows that a parent barging into a locker room after a game would be unthinkable and rejected wholeheartedly by ALL involved - not just the coaches trying to have their boundaries respected, but also by the players and other parents involved. Imagine if you can a parent complaining right after the high school football game that their kid did not play enough - you can't can you. This is the standard we must set for ourselves at SSYHA if we are to ever have a long term viable program.
Ironically, if this out of control parent had waited the 24 hour period agreed to and signed off on at the time of enrollment, they would have seen that their child was in the top six skaters of ice time and the statistics would have laid to rest their grievance to rest. Instead we have another episode of a parent violating the 24 hour policy that led to the incident in Aspen. For Rick Pignini's part, he is wrong to have cursed using the F word; however, it was not used in front of U12 girls, these are U19's and I know from experience I have heard these same words used by them in their locker room as well as outside of it. This is not to say that we don't hold our volunteer coaches to high standards, but without a doubt we must hold ourselves and our children to this same high standard while supporting the coaches efforts in building a team.
This Sunday the U19 girls played the best hockey I have seen come out of the girls program. The level they have achieved is no accident and comes at the expense of some growing pains and new issues that the board must address. I implore you to offer Rick Pighini reinstatement into coaching the U19 girls and simultaneously adopting tough policies with meaningful consequences for misbehaving parents or players. This is not only in the girls best interest, it is the right thing to do. Failure to do so will mean the erosion of our program.
Sincerely,
Herald Stout
Steamboat Springs Youth Hockey Association- DRAFT VERSION(Not yet approved)
Fall Membership Meeting
October 20, 2008
Steamboat Springs Middle School
Meeting Minutes
Meeting was called to order at 6:00pm.
Board Members Present: Tim Bishop, Michael Loomis, Cathy Glynn, Kristin Gorr, Cathy Watts, Bobby Yeager, Jeff Lukens, John Worden, Bob Kuusinen, Randy Salky, Tim Anderson, Linda Sobek, Meg Firestone and Chris Kaminski. Also, Erik Blasé, , and one parent member.
Director Reports
Erik Blasé, Director of Hockey: Evaluations went very well. The help from volunteers was excellent, and we had no complaints from anyone! There are a few petitions for move-ups to be addressed by the Board. Coaches have access to and are using Flex Coach, and everyone seems to be with the program.
Cathy Glynn, Scheduler: All practices and games are scheduled for all teams for the season. The City has not determined the new price for ice time yet, but there will be an increase. We have budgeted for $160/hour, up $10 from last year. In the past the increases have been in the $5-10 range, so we should be in good shape.
Bob Kuusinen, Midgets: Practice starts in about 3 weeks. We should have around 15 players, a combination of high school players and some graduates still in the age group, and we expect to have a strong team.
Chris Kaminski, Mites: The Mites program will have about 35 – 40 kids, and we have 8 games scheduled. We have an Avalanche game scheduled for March, which should be a lot of fun.
John Worden, Bantam: We have 13 on the Bantam A, and 14 on the Bantam B team. The Frightfest Tounament is next weekend, so we will soon find out where we stand. The Pueblo B team pulled out, so we need to reschedule some games due to that change.
Jeff Lukens, Squirts: B team has 14 players. The coaches video recorded each player, and then posted it on You Tube so anyone can view the kids. They will follow up with another video later in the season to show progress of each player. This was a big hit with kids, parents, and relatives. The Squirt C team traveled to Aspen this past weekend for their first games, and came back with a 1-1 record, not bad. Coaches are using weekly email to send practice plans to players so they know what to expect at practices.
Tim Anderson, High School: We want to encourage the High School players to integrate with the younger players again this year. Just putting on the jersey and skates and getting out on the ice can have a big impact on the younger players. We have our first games at the King of the Mountain Tournament, held here in Steamboat this year. We are looking for volunteers to scorekeep, run timeclock, etc. and are offering some free passes to high school games and some t-shirts for volunteers.
Cathy Watts, Tournaments, Fundraising, and Sponsorships: The Jim Fournier Tournament scheduled for next weekend is full with 4 teams in Squirt, PeeWee and Bantam. The Thanksgiving Tournament is booked for PeeWee and Midgets, but we are short one team for Bantams. We are working with a few teams to fill the spot. We have a few applications for the Adele Dombrowski Tournament in January so far.
Linda Sobek, PeeWee: Both A and B have 15 skaters and 2 goalies, so we are in good shape for numbers. PeeWee B had a rough start in Aspen this past weekend, losing to a very good Aspen team, but both teams look to be strong and we expect a good season.
Bobby Yeager, U19: If the move-up players are approved by the Board, we will have 15 + 1 goalie, otherwise, we have 12 and no goalie. Due to a lower than expected number of teams at the Rec level, the MSGHL has combined Competitive (A) and Rec teams into one U19 Division this year. We had hoped to compete at the A level, and have enough for a Rec level team as well, but our numbers just didn’t get to where we needed to be for two teams. The girls LOVE the 6:00am practice time!! The firewood fundraiser that has been advertised in the paper is for the Girls High School Team, not the SSYHA U19 team. The fundraiser went well, though a lot of work for players and parents.
Randy Salky, U12: We are struggling with numbers this year, with only 9 players so far, and no goalie. We have our first games in Aspen in two weeks. We are hoping to get some help at games from some younger girls playing at the Squirt level, which is up for discussion by the Board at the meeting later tonight.
Kristin Gorr, U14: If the Board approves the move-up requests of four players to U19, and one player from U12 to U14, we will have 11 plus 1 goalie. We have a solid team, with a few new skaters. Our first games are in Aspen as well, in two weeks. We are competing in the Rec Division of the MSGHL, with 8 league games scheduled, and 6 non-league games against the A Division teams. We had a scrimmage Sunday with the Suirts, and all the kids had fun. It was good for both teams to get some game time in this early.
Meg Firestone, Treasurer: Meg passed around a budget (attached). The Board approved a budget in August which showed a surplus of $4834. This has changed now into a loss of $15,853, and will change again, due to registration numbers lower than projected and fewer teams than projected. We will know more when we have final numbers and fees are paid, but we should expect a deficit this year.
Tim Bishop, President: We are headed in the right direction and have seen some good work from the Board cleaning up and establishing policies and procedures. Holding early registration in June was a big help in projecting team configurations and planning the budget. The Director of Hockey has had a full year with the Association, and is much better positioned to direct the Association than last year. The Fall Kickoff Membership Meeting was a good start, and seems like we have had fewer complaints and questions than in years past, but we can improve on this nest year. We have great coaches, and a great Board.
Amendments to Association By Laws:
Motion: Kuusinen moved to approve the By Laws as amended. Kaminski seconded.
Lengthy discussion followed going over the changes line by line. There are many corrections to the By Laws to clean up changes to the Association, including:
- the addition of a Director of Hockey, replacing the Director of Administration
- Director of Fundraising changed to Director of Tournaments, Fundraising and Sponsorship
- We no longer have a Secretary as an Officer
- Board meeting can now be scheduled by each new Board in the Spring
- The web site becomes an official method of Notice of Meetings, in addition to the newspaper
- Coaching Committee will be Director of Hockey, at least one Board Member, and may include
additional members as approved by the Board.
At the conclusion of discussion, Kuusinen and Kaminski accepted Friendly Amendments to the Motion to accept the By Laws as now revised.
The motion was approved unanimously. A full text of the revised By Laws will be posted on the web site.
After Motion to adjourn, the General Membership meeting was adjourned at 7:33pm.
Steamboat Springs Youth Hockey Association- DRAFT VERSION(Not yet approved)
Board of Directors Meeting
October 20, 2008
Steamboat Springs Middle School
Meeting Minutes
President Tim Bishop called the Meeting to order at 7:37pm.
Board Members Present: Tim Bishop, Michael Loomis, Cathy Glynn, Kristin Gorr, Cathy Watts, Bobby Yeager, Jeff Lukens, John Worden, Bob Kuusinen, Randy Salky, Tim Anderson, Linda Sobek, Meg Firestone, Chris Kaminski, and Erik Blasé. No members of the public in attendance.
Motion: Worden moved to approve the Minutes from the September 29 Special Meeting of the Board. Sobek seconded. Motion was approved by unanimous vote.
Minutes from the Regular Meeting of September 15 were not presented for approval. It was agreed that these should be posted as Draft until such time as they can be approved at the next meeting in November.
Scholarship Committee Report: Randy reported that the Committee met to review applications for scholarships. One application was tabled for further review due to a need for more information, while all other requests were approved for funding up to half of the team fees for each applicant. Total funds approved so far is $3,165, out of a budget of $5,000.
Double Roster policy: Erik stated that the Board needs to make a decision on a policy and price for players who double-roster on two teams (not MSGHL players on CDYHL teams). The U12 girls team is short on players, and there has been discussion about asking girls (six) currently rostered on Squirts to play on U12 for games. Should there be fees for these girls for the second team, and how much? Five of the six would agree, but are unwilling to pay any extra fees. There is also concern regarding the additional cost of travel for the additional games. Is it right to ask the players to pay more when they would be doing a favor to the U12 team/Association? Coach Brown would like to have the players. Would there be a problem with the U
Steamboat Springs Youth Hockey Association
Special board meeting
September 29, 2008
5:30 p.m.
Howelsen Ice Arena
Minutes
In Attendance: Tim Bishop, Michael Loomis, Meg Firestone, Cathy Glynn, Linda Sobeck, Bob Kuusinen, John Worden, Chris Kaminski, Jeff Lukens, Tim Anderson, Kristin Gorr and Bobby Yeager
5:35 p.m.- Call to order
5:36 p.m.- The Coaching Committee presented a slate of coaching candidate recommendations for the 2008-09 season.
5:49 p.m.- John Worden made a motion to approve the recommendations Kristin Gorr seconded the motion
After discussion and a review of the SSYHA by-laws, the board of directors determined that the board could only approve head coaching positions. Head coaches, with the support of the coaching committee, would choose their assistant coaches.
6:15 p.m.- John Worden withdrew his original motion and made a new motion.
“I make a motion to accept the head coaches as outlined in the SSYHA coaching committee recommendations.”
Cathy Glynn seconded the motion.
6:35 p.m.- The SSYHA board of directors voted 11-0 in support of the motion. The motion passed.
The following individuals will be head coaches for the 2008-09 season:
Mites- Mark O’Reilly Midget Major A- Mike McGlone
Squirt C- PJ Wharton U-12 Girls- Rich Brown
Squirt B- Blair McNamara U-14 Girls- Herald Stout
PeeWee B- Jeff Brown U-19 A Girls- Alexa Pighini
PeeWee A- Bob Milne Bantam A-John Munshaw
Bantam B-Head Coach TBA
August 18, 2008 SSYHA Board meeting Minutes
Meeting opened – 6:05 p.m.
Present – Tim Bishop; Cathy Glynn; Meg Firestone; Randy Salky; Michael Loomis; Bobby Yeager; Kristin Gorr; Chris Kaminski; John Worden; Cathy Watts; Tim Anderson; Linda Sobeck. Jody Patton also in attendance.
Public comment – John Harris resigns as committee chair of girls youth hockey committee
Meg Firestone – new board member serving as Treasurer
Motion to appoint Meg to board – Cathy Glynn; Michael Loomis 2nd. All present in favor. Motion passes.
Pre-season schedules have been posted – all committee heads should disseminate to family members.
Player registration numbers – discussion re: lack of numbers for second U-19 team;
CHA grant money available to apply for – no notice provided; we might be able to apply for this grant money either retroactively or prospectively.
2008-2009 Budget Review -
Extensive discussion re: amount of fees to cover budget, and comparison of fees previous years; Motion to approve proposed increase fees (early registration fees).
PW B – $700
PW A – 1050
Squirt C – 650
Squirt B – 800
Bantam B – 800
Bantam A – 1150
Midget – 900
U12 – 775
U14 – 775
U19 – 1150
Mites – 325
Motion by Chris Kaminski; second by John Worden. Motion passed – all in favor – no opposition.
RMYHL representative – Bob Kuusinen has agreed to volunteer (prior to his absence at this meeting)
Tournament schedule update presented by Cathy Watts. Rocky Mt Rumble (10/31 – 11/2); Ski Town USA (11/28-30); Adele Dombrowski Girls (1/16-19); Mite Jamboree (3/13-15).
Player evaluation update – Erik – September 22; evaluations by Erik with input from coaches; everyone will have 2 tryout slots; issue of conflict of interest with coaches' own child addressed.
John Worden admitted that when he first began coaching he made some kids cry – and he felt bad about it. Erik will be meeting with Linda and _____ on Wednesday to discuss coaches assignments. Any board members and/or parents are invited to attend.
Hockey swap – Sunday, September 14 at the ice arena – drop off – 11 to 1; swap 2 – 4; clean-up & pick -up of items 4 – 5. Volunteers should respond per Tim's e-mail.
Parent orientation – SSMS (all parents required to attend); date – Monday, September 8 at 6:30 p.m. - 7:30 p.m.) Mandatory meeting.
Topics to address: player evaluations, coaching selection; work deposits; jersey check-outs; tournaments; board member introductions; team managers responsibilities; communication & web-site; chain of communication; point streak; video-parent code of conduct; general membership meeting announcement; eligibility issues; volunteer opportunities.
Give bullet points to Erik to add to powerpoint presentation prior to 9/8. Parent reps need to get this date to parents.
Other business – None.
Motion to adjourn – 9:12 p.m.
The schedule for 2008-09 SSYHA Board of Directors Meetings is as follows:
All meetings take place at 6pm, @ Steamboat Springs Middle School
5/19/08
6/16/08
7/21/08
8/18/08
9/15/08
10/20/08- @ Yampa Valley Electric Board Meeting Room- General Membership Meeting
11/17/08
12/15/08
1/19/09
2/16/09
3/16/09
4/20/09
Any change to the location and times of these meetings will be announced in a timely manner.
SSYHA June Board Meeting Minutes
1. Call to Order- Members Present- Tim Anderson, Chris Kaminski, Kristin Gorr, Cathy Watts, Cathy Glynn, Bobby Yeager, Tim Bishop, Linda Sobeck, Michael Loomis, Randy Salky. Not Present- Bob Kuusinen, Mary Grace Hahn, John Worden
2. Approval of May minutes- Motion to approve- Chris Kaminski, 2nd- Cathy Watts, Approved 7-0 Approval of April minutes (from previous meeting) Motion to approve-Bobby Yeager, 2nd- Kristin Gorr. It was also decided that the practice of waiting on formal board approval before posting the minutes on the website would continue.
3. Public Comment- None
4. Golf Tournament Recap- Erik Blase informed the board of the in broad terms of the success that this year’s golf tournament was. The event ended up filling up to capacity, and raised between $4-6k
5. Scheduling of ice time & pre-season schedule- Cathy Glynn talked about the steps being taken to secure ice time for the upcoming season. The goal is to keep all of the ice the association used last season with the addition of a possible block of Friday night ice times. The Friday ice slots will be divided up as equally as possible pending team schedules. Tim Anderson did mention that the HS will be attempting to move to some more Friday night games this season which may prohibit this action. Tournament scheduling for the upcoming season was also discussed and it was determined that Linda Sobeck, Erik Blase and Cathy Watts meet to decide all of the tournaments that our teams will travel to this season. Tim Bishop also mentioned that it is imperative that the association secure all of the ice possible-and that it will be used. Especially later in the season (i.e.-March ice time for teams making the playoffs or traveling for late season tournaments).
6. Summer Skills- Erik Blase talked about his upcoming summer skills sessions. The dates for those sessions are June 24, 26, July 8, 10, 15,17,29,31 and August 12,14,19,21. The cost for those sessions is $10 per session or all sessions can be purchased in advance for $80.
7. Registration- At this point in time, 31 players out of 214(last year’s numbers) have registered. Early registration ends July 15.
8. Tournament Advertising- The problem of poor tournament turn-out was discussed and how exactly we can address those problems going forward this year. Erik Blase has already sent out for tournament applications from CAHA and upon receiving them will get them filled out and turned back into CAHA so that the sanctioning process can begin. The fast we get the tournaments sanctioned through USA Hockey, the sooner CAHA will publicize them. Getting them on the CAHA website was only one method of advertising discussed. Additionally, we will get information on using Colorado Hockey Insider magazine to publicize on the Front Range. Bobby Yeager mentioned that it might be a good idea for us to move the Girls’ tournament away from Winter Carnival weekend due to the strain on hotel rooms in town. The tentative decision to move the tournament to MLK weekend in January was made.
9. Director of Hockey- Erik Blase gave an update and review on some of the happenings of the summer. Coaching applications are due July 15, 2008, but has already received 9 so far. The coaching committee will convene in August to help decide on appropriate team placements for coaches. The coaching committee will be made up of Erik Blase, Linda Sobeck and a neutral 3rd party in Brent Pearson. Coaches will be selected based upon prior experience, ability to commit to hours and ability to work in a team. At least 2 of these positions will be paid-the Bantam A and U19 head coaches. Additionally a welcome pamphlet for all coaches will be provided in addition to association assigned coaching manuals. Details for the pre-season parent meeting are still being worked out.
10. Evaluation process for Director of Hockey- Tim Bishop went over the evaluation process that will be used to evaluate Erik Blase and his work as the Director of Hockey. Tim has asked Erik to fill out a self-evaluation to go along with an evaluation put together by the Executive Committee.
11. Other Business- Erik will email the revised copy of the SSYHA Handbook to Linda and Cathy this week so that it can be edited out in time for the next board meeting.
12. Adjournment- Motion- Randy Salky, 2nd-Michael Loomis, adjourned at 8:30pm.
SSYHA May Board Meeting Minutes
1) Call to Order: 6:00pm. Members present- Tim Bishop, John Worden, Kristin Gorr, Bobby Yeager, Randy Salky, Tim Anderson, Chris Kaminski, Linda Sobeck, Jeff Lukens, Bob Kuusinen, Cathy Watts, Michael Loomis, Mary Grace Hahn, Erik Blasé. Not present- Cathy Glynn
2) Approval of meeting minutes- Approved?
3) Public Comment- Mark O’Reilly spoke about the SSYHA Golf Tournament on June 2, 2008 and wanted to ask for some help in getting players signed up. Currently only 6 teams have signed up out of the 20 we have room for. Save the date cards went out early April and tournament sponsors have been taken care of. Mark also talked about the successes and short comings of the Student Coaching internships this past season. One of the issues they encountered was that Head Coaches oftentimes did not utilize these students correctly during practice time. Mark finally touched on his summer goalie camp, which has not gotten much interest. These sessions have since been cancelled.
4) Ice Rink/SSYHA communication update- Tim Bishop talked about last week’s meeting with Susan Peterson and new Howelsen Ice Arena Manager Mike Albrecht. Mike will be taking over for Geary Baxter but will be assisted by Susan until his training is complete late in the summer. Tim mentioned that most of the Summer ice issues have been taken care of, however Fall ice times have not yet been discussed. These issues will be addressed again during the summer months.
5) Girls Policy Survey Results- Erik Blasé discussed the results of the survey that was sent out to the parents of U-14 and Bantam B players regarding how their season was affected by the Association’s policy governing girls playing on boys’ teams. About ½ of the recipients of the survey responded. There was no clear cut sentiment regarding how this situation affected the teams. It was decided that the current policy is still an effective solution for the issue, however the Girls’ Program Sub-Committee has been drafting a version of the policy that clearly states the Association’s reasoning behind the policy. The Board voted to accept the Girls’ Committee’s wording of the preamble to the policy. Motion made by Bobby Yeager, 2nd- John Worden. Passed 11-0. The addition to the policy is as follows:
“The SSYHA Board of Directors is committed to developing a strong girls hockey program in Steamboat Springs and in general believes that upon reaching the Pee Wee/ U-12 age, the best way for girls to develop as hockey players is to participate within the girls/women’s program offered by the association.”
6) Hockey Scholarship Committee- Erik Blasé, Heidi Barbee, Michael Loomis and Bob Kuusinen have been evaluating the 12 applicants for the SSYHA Scholarship. It has been determined that 4 student-athletes will receive awards of $1000 each. Those students have been selected and their names have been passed on to Steamboat Springs High School and Gayle Dudley.
7) Registration/website update- Erik Blasé took a few minutes to explain the progress being made towards moving registration up to June 1 this season. Goalline, our website provider, currently has the changes that need to be made to the website and should have the website functional by next week. Upon completion, Erik has asked that Board members assist the first week or so to help troubleshoot and smooth out some of the glitches. Early registration begins June 1 and will run until July 15. Regular registration period will run July 16- August 15. After August 15 will be considered late registration and will incur a small penalty. A small deposit of $150 will be taken in order to reserve one’s registration spot.
8) 2008/09 Tournament Dates- Cathy Watts, fundraising director, talked about last year’s tournament dates and how several teams were left without home tournaments due to the increased number of tournaments offered within the state, and the late start we got last year on getting tournament dates out to CAHA. In an effort to boost tournament team enrollment, SSYHA has decided to evaluate changing the traditional tournament dates to coincide this year with both Halloween and Thanksgiving( Rocky Mntn. Rumble and Ski Town Classic). The Adele and Mite tournament dates seem to be ok in terms of getting teams in, so those will be left alone for right now.
9) Golf Tournament Update- It was discussed that this year’s poor registration numbers for the golf tournament could be attributed to many other local charity tournaments being held in the few weeks around June 2. Additionally, it was mentioned that maybe the Board should take to offering up “Board Challenges” to other local board of directors.
10) Midget Update- Erik and Bob Kuusinen talked about this season’s upcoming Midget Pre-Season team, that is being formed to take the place of last season’s Midget Pre-Season team run through the HS. Tim Anderson has volunteered to coach, with Erik’s assistance when available. This team will play 10-12 games from September until the first week of November and will not be part of the CDYHL or RMYHL, but will run as a supplement to the current HS and RMYHL programs. The cost on this program is estimated at $400-450 per player.
11) Committee Reports- Girls Sub-Committee: John Harris, the Interim Chairperson for the Girls’ Sub-Committee gave a report on the state of the girls’ program and their efforts to act as the voice of the girls in SSYHA. John challenged the current board to be more proactive in their search to provide the girls with the ice time they have asked for in the past. Additionally, they have recommended that SSYHA provide 4 teams this year within the girls program. In addition to the 3 teams we have provided previously, the addition of a U-19A “competitive” team. The recommendation to leave the current policy regarding girls playing on boys’ teams “as-is” was also made by the committee. Also, a list of criteria for the use in the appeals process will be discussed by the sub-committee and brought back to the Board for review and acceptance.
No news from- Treasurer, Fundraising, Scheduling
12) Other business- NONE
13) Adjournment- Motion- Linda Sobeck, 2nd- John Worden. Adjourned 9:00 by 11-0 vote.
SSYHA April Board Meeting Minutes
1) Call to Order- 5:10pm. Members Present- Tim Bishop, Scott Eggleston, Michael Loomis, Bobby Yeager, Jim Miller, Joanie Walt, Sally Borgerding, Linda Sobeck, Mary Grace Hahn, Erik Blasé. Not present- Cathy Glynn
2) Approval of March minutes- Motion to approve- Jim Miller, 2nd- Joanie Walt. Approved 7-0
3) Public Comment- None
4) Summer Programs-Erik Blasé- Erik Blasé took a few minutes to inform the Board of what summer hockey programs he was trying to make available. Flexxcoach.com, an SSYHA partner, will be holding a camp from July 7-11 with professional hockey coaches coming in as instructors. Additionally, a “Girls Test Drive” Program will be held from late April and run 8 sessions through the summer to help generate interest in girls hockey in Steamboat. Friday afternoons starting June 9, 2008 Mark O’Reilly and Erik will be holding goalie camp and skills development sessions through August 1. More information on these programs will be available on the website when it is available. Erik also updated us on the progress of the SSYHA Golf Tournament and mentioned that things seems to be running smoothly. The date for the tournament will be June 2, 2008.
5) SSYHA By-Law changes- After much discussion on adjustments to the Association By-Laws in regards to the job description of the Director of Hockey, Scheduled meeting times for the Board, and the notice of Board meetings; it was decided that these changes will be discussed further this Summer and presented for change during the October General Membership meeting.
6) MSGHL Representation/Girls’ subcommittee- A motion was made by Scott Eggleston that the Board create a standing committee to represent the Girls’ Program and assist the Board in making decisions regarding the Girls’ program. 2nd- Bobby Yeager. Passed 6-1. A recommendation has been made by the Girls’ subcommittee to the Board of Directors that the Association needs more representation at the League level within the MSGHL. John Harris will likely be that person to represent SSYHA within the MSGHL, as he has been selected as the Interim Chairperson of the committee.
7) Other Business- None
8) Adjournment- 6:04pm Motion to adjourn- Michael Loomis, 2nd- Scott Eggleston
SSYHA General Membership Meeting Minutes:
1) Call to Order- All present as listed above. Not present-Cathy Glynn
2) Parent Reps update/Board position updates- Each member of the Board gave a quick overview of the successes and challenges facing their programs and position within the Board.
3) Public Comment- It was mentioned by several members of the Girls’ Committee that a survey put out to the parents and players of the u14 and Bantam B teams regarding the effects that having girls playing on boys’ teams had on their seasons. With this information the Board intends to evaluate the best direction to go in regards to a policy governing girls playing on boys’ teams.
4) 2008-09 Board Member Nominations- Per SSYHA By-Laws, nominations were received no later than 14 days prior to the General Membership meeting. Nominations and results of the elections are as follows:
President- Nominated Tim Bishop(Michael Loomis, 2nd- Mary Grace Hahn)Elected 11-0
Director at large- Nominated Michael Loomis( Joanie Walt, 2nd- Mary Grace Hahn) Elected 11-0
Treasurer- Nominated Mary Grace Hahn(Linda Sobeck, 2nd- Joanie Walt)Elected 11-0
HS Rep- Nominated Tim Anderson
Midget Rep- Nominated Bob Kuusinen(Joanie Walt, 2nd-Linda Sobeck) Elected 11-0
Bantam Rep- Nominated John Worden (Bob Kuusinen, 2nd-Mary Grace Hahn) Elected 11-0
PeeWee Rep- Nominated Linda Sobeck(Joanie Walt, 2nd-Michael Loomis) Elected 11-0
Squirt Rep- Nominated Jeff Lukens(Linda Sobeck, 2nd-Mary Grace Hahn) Elected 11-0
Mite Rep- Nominated Chris Kaminski (John Worden,2nd-Joanie Walt) Elected 11-0
U12 Rep- Nominated Randy Salky (John Worden, 2nd-Mary Grace Hahn) Elected 11-0
U14 Rep- Nominated Kristin Gorr (Michael Loomis, 2nd- Bobby Yeager) Elected 11-0
U19 Rep- Nominated Bobby Yeager (John Worden, 2nd-Linda Sobeck) Elected 11-0
Scheduler- Nominated Cathy Glynn (John Worden, 2nd-Linda Sobeck) Elected 11-0
Fundraising Chairperson- Nominated Cathy Watts (John Worden,2nd-Linda Sobeck) Elected 11-0
5) Review of suggestions from previous Board Members: It was recommended that the Board look to reevaluate the Associations policy on girls playing on boys’ teams. A survey will be sent out to the 2 teams most affected by this season’s policy to help get some input on the positives and negatives that came out of the situation. This information will be presented to the Board at the May meeting and discussed.
6) Future Meeting Dates: It was determined that the following meeting dates be set for the upcoming year. All regular Board meetings will be held at 6pm at the Steamboat Springs Middle School. The October General Membership meeting will be held at the Yampa Valley Electric Board Room. Dates are as follows: 5/19, 6/16, 7/21, 8/18, 9/15, 10/20**, 11/17, 12/15, 1/19, 2/16, 3/16, 4/20**
** Denotes General Membership Meetings.
7) Adjournment- Motion to adjourn- Linda Sobeck, 2nd- Bobby Yeager. Passed 9-0 at 8:30pm.
SSYHA March Board Meeting Minutes
March 12, 2008 @ Steamboat Springs Middle School
1) Call to Order: 6:10pm. Board Members present: Mike Farny, Michael Loomis, Sally Borgerding, Joanie Walt, Mary Grace Hahn, Erik Blase, Tim Bishop, Linda Sobeck, Cathy Glynn, Bobby Yeager, and Jim Miller. Not present: Scott Eggleston
2) Approval of February Meeting Minutes: Motion to Approve- Cathy Glynn; 2nd- Michael Loomis. Approved 7-0
3) Public Comment: None
4) Outdoor Ice Rink Update: Erik Blase met with Steve Carlsen from Becker Arena Products about a more accurate assessment of estimated costs associated with building a private 2nd sheet of ice that were previously presented to the Board. Erik said that for the most part the numbers were the same as the previous estimate of $500,000. Erik said that the rep from Becker would be back through town in about a month and he would be able to put together a sample of what the project would look like using different types of equipment quality, roofing systems, etc. Erik will present more information as it becomes available.
5) 2008/2009 Program Overview and Changes- Erik Blase put on a PowerPoint presentation that showed the association’s new mission and philosophy along with the changes and recommendations for the future of SSYHA. Erik first mentioned that he will be changing the structure of the existing Mite program into an in-house program where cross-ice hockey and skill development will be the focus. Additionally a shoulder season for the Mites moving up to Squirts will be held for 8-12 weeks where the focus will be more on learning the game of hockey as it is played on full ice. Additionally, recommendations on coaching were made that would be put in place on a trial basis for the first year of the program with additions made if the Board feels the practice proves successful. Erik has asked for up to 2 paid positions of $2500-3000 for the first season with minimal increases to the Association fees. Erik will have information available at the April Board meeting for those wishing to see what the Mite program will look like next year. He also mentioned that the parents and coaches of the girls will be holding their own meeting sometime in the next few weeks to try to answer some of the questions as to what the girls program will look like for next season. This information will be available at the next meeting.
6) Budget Update- Joanie Walt presented the remainder of the information from the last meeting including the check register and a total outline of the costs associated with each program. Motion to approve the check register – Cathy Glynn; 2nd- Linda Sobeck. Check register approved 8-0.
7) SSYHA Board Nominations 2008/09- Cathy, Linda and Sally reported that they had put together a list of about 8 names of prospective replacements for positions on the Board and that we were still searching for more. Mike Farny is still searching for his replacement as is Scott Eggleston. They agreed to continue trying to hammer down more names. Mike Farny mentioned that people should start making phone calls to association members about a week before the meeting in order to generate interest in the voting of new members.
8) Other Business: Erik Blase mentioned that the Board needed to start thinking about what issues the next Board of Directors is going to be facing. The primary issue mentioned was that of the Association’s policy of Girls playing on Boy’s teams. Several Board members mentioned Aspen Youth Hockey’s policy of allowing girls to play on a boy’s team 50% of games and practices as long as they play on the girls teams first and foremost. Discussion led to whether or not the current policy that was adopted in October and only in effect for this season was successful or not. A motion was made by Michael Loomis to adopt the policy as a permanent policy within SSYHA. Motion was 2nd- by Joanie Walt and approved by a margin of 6-2. It was also mentioned that an email list should be started to think of other issues we want to make new Board members aware of.
Tim Bishop mentioned that the Grand Futures forums on “the effects of underage drinking on athletes” have been postponed until June sometime. Information will be made available when the dates are announced.
Age level reps reported for the last time. Overall everyone had a successful season. Girls U19 and U12 both made it to State Playoffs. U19 finished 2nd. PeeWee A also made it through CDYHL playoffs to State playoffs. Bantam B and Squirt C also went to CDYHL playoffs. Squirt C’s finished 2nd and had a close loss to Aspen in the final.
9) Next Board Meeting April 9, 2008 at the Yampa Valley Electrical Building at 6pm. Current Board will meet at 5pm before the General membership meeting. Motion to adjourn the meeting- Jim Miller, 2nd-Cathy Glynn. Approved 8-0. Adjourned at 9:15pm
SSYHA February Board Meeting Minutes
1) Call to Order
-Board Members present: Scott Eggleston, Michael Loomis, Mike Farny, Cathy Glynn, Linda Sobeck, Sally Borgerding, Joanie Walt, Tim Bishop, Bobby Yeager, Jim Miller, Erik Blasé. Not present-Mary Grace Hahn
2) Approval of January Minutes- Motion- Michael Loomis. 2nd- Cathy Glynn. Approved 6-0 vote
3) Update on outdoor ice rink- Erik Blasé informed the Board about his meeting with John Harris from T.I.C. about the possibility of developing donated land for an outdoor sheet of ice on the West side of town. Erik discussed that T.I.C. might be willing to commit to a land lease of 7-10 under the right circumstances because they have no plans to expand their current campus. Erik discussed the costs associated with building a new facility and the expected initial cost of between $300-400k for a covered rink. The cost would be dramatically less for a sheet of ice that was left uncovered. The board decided at this point it would be better to see what, if any plans the City had for moving forward with their plans to add a 2nd sheet to the existing Howelsen complex. It was also mentioned that board and SSYHA members should begin rallying at Parks & Rec meetings to try to push the City towards making solid plans.
4) SSYHA Board Recruitment 2008/09- Current board terms expire in April and how do we inform the current membership of open board positions? It was decided that a Nominations Committee will be formed consisting of Cathy Glynn, Linda Sobeck and Sally Borgerding who will go through all of the names handed in for nomination. Information will be posted on the website, along with signs in the office window and emails to the membership will be used to get the word out. Anyone who is an SSYHA member can be nominated for a board position. All nominations must be received 30 days before the April board meeting-Nominations on a write in basis must be received no later than 5 days before the April meeting in order to be considered. Continuity in some form was the main concern for Erik Blasé and this was confirmed by some members explaining how their first few months as a board member were spent learning about how things work. Mike Farny explained that other associations have a ladder that board members move up and that board terms might need to be reevaluated. Fair representation of all age levels was also discussed and additionally giving more responsibility to the team managers was discussed.
5) Budget Report- Joanie Walt presented a breakdown of the budget as well as our expected Profit and Loss report for this season. It was shown that SSYHA should be at about the break even point for this season.
6) Public Comment- None
7) Other business- Erik Blasé has asked that SSYHA purchase a new computer for the office, as the old one has become obsolete and extremely slow. He proposed $800 for the purchase of a new computer as well as asking for an additional $300 for coaching materials to begin adding to a coaching information library that he has already started with his own personal materials. It was determined that these purchases would be authorized pending a budget review at the next meeting in March.
Mark O’Reilly discussed that the SSYHA Golf Tournament would again be held at Catamount Golf Club on June 2, 2008. This is still in the planning stages and volunteers are needed to start planning. He added that Heidi Barbee, who did a great job last year, might be willing to do it again and should be contacted. An email will also be sent out asking for people to head up volunteer committees for planning.
Joanie Walt spoke about the lack of officials at this past weekends Bantam A/B trip to Pueblo and how well the boys and coaching staff handled the situation. A write up of their actions will be put in an upcoming newsletter of the Colorado Positive Coaching Alliance and these boys should be commended for their actions.
Cathy Glynn reminded everyone that the association will hold regular practices through Blues Break and run through 3/7 for all teams-including those who are not playing in playoffs. The Mites will run through 3/14.
8) Meeting was adjourned at 7:15pm. Motion to adjourn- Scott Eggleston, 2nd-Linda Sobeck. Approved 8-0
SSYHA December Board Meeting Minutes
1) Call to Order 6:05pm- Members present: Mike Farny, Michael Loomis, Bobby Yeager, Cathy Glynn, Scott Eggleston, Sally Borgerding, Mary Grace Hahn, Jim Miller, Linda Sobeck, Erik Blasé, Tim Bishop
Not in attendance: Joanie Walt
2) Approval of November Minutes-
Revisions to public comments were made. Name and a summary of what was said by all present was recommended for all future public comments.
Motion to approve- Cathy Glynn
2nd- Tim Bishop
Approved 9-0
3) No public comments were made.
4) Tim informed everyone that Geary Baxter is no longer the manager of the Howelson Ice Arena. Susan Peterson has taken over on an interim basis and there will be a search to fill the position. No timetable has been set for filling this job.
Mike Farny mentioned that Geary will be staying in town and is currently looking for employment. If anyone has any information that may be helpful, please contact Mike.
5) Stephanie Chapman gave a review of the Rocky Mountain Rumble and Ski Town hockey tournaments. She stated that the following families were extremely helpful in volunteering their time to make the tournaments a success: The Von Thaden, Tarcha, Martin, Cagnoni, Kaminski, Cordell and Ostrom families.
Stephanie mentioned that volunteers for the tournaments, especially the Ski Town, were tough to find and that we need to do a better job of publicizing our need for help. Parents need to know where to go to find information on helping for the tournaments. The lack of volunteers forced them to combine certain jobs (i.e. - concessions and t-shirt sales) and limit the Silent Auction to only 1 day during the Ski Town. Estimated revenues for the tournaments were significantly higher for the Rumble than they were for the Ski Town. This is partially due to the lack of merchandise and Silent Auction sales. She recommended that we start earlier in searching for tournament sponsors and work on putting together a tournament committee made up of parents of the participants in the tournaments so they can take some ownership of the success. It was also mentioned by Tim Bishop that other CDYHL teams were having similar troubles and that part of this was due to Vail holding a month long tournament. The board decided to reevaluate our tournament dates for next year and speak with CDYHL about limits on tournaments per association.
6) The updated draft of the player registration policy was proposed by Erik Blasé. The dates of proposed registration were simplified and it was decided that a 30% deposit was required at the time of registration with the balance due before players were allowed to step on the ice. This policy will be reworked and presented for a vote at the January board meeting.
7) Michael Loomis proposed a draft of a fundraising policy that would better structure the fundraising efforts of the association. The main concern is that individual team fundraising would undermine the efforts of association fundraising. It was recommended that any corporate donation intended for an individual team would be split with 60% going to the team and 40% back to the association. This policy will be reworked and voted on at the January board meeting.
8) Erik Blasé presented the board with a proposal for a partnership with flexxCOACH, who are the designers of a comprehensive hockey drill database and practice planner. This partnership would entail flexxCOACH providing the association consultations in the areas of player development, association management and coaching education. SSYHA would be providing flexxCOACH with the ability to buy ice through the association for in-season and summer hockey camps. The board gave overwhelming support for this partnership and requested that flexxCOACH provide more information regarding the partnership and will be attempting to set up a meeting in the near future.
9) Erik Blasé presented a policy for game cancellations due to bad weather. This policy will be revisited at the January board meeting.
10) Other business:
Tim Bishop discussed the IRAC committee and the possibility for the City building a 2nd sheet of ice along with T.I.C.’s willingness to donate land for an association owned outdoor sheet. Tim will be meeting with John Harris in the next 2 weeks to discuss the details of this donation. Also addressed was the idea of the SSHS hockey team continuing to be a part of the association next year and the new girls’ high school program which is independent of the association that will begin play this spring.
The HS game cancelled Saturday December 8 has been rescheduled for January 29 and will displace the Figure Skating Club and Girls’ U12/U14 practice that night. That practice will be made up.
Bobby Yeager never turned in a letter of resignation so his tentative resignation was never accepted and Bobby was welcomed back to the Board after a 1 month absence.
A family in the association was granted a full refund due to their player no longer playing hockey and the extenuating circumstances surrounding the situation. Motion to approve the full refund was made by Linda Sobeck, 2nd by Jim Miller and approved by a 9-0 vote.
Locker room behavior of the Bantam B team will be addressed by Erik Blasé at their next practice.
Mike Farny recommended that the high school student coaches become more involved in the practices in the association. This will be communicated to Mark O’Reilly through Erik Blasé. Mike Farny also took responsibility for the New Year’s Eve Party.
Jim Miller informed everyone that the Bantam A trip to Minneapolis was a success on many levels. The boys played some tough competition and left with a 2-2-2 record. They visited 2 off-ice training facilities, spent 2 hours per day working on homework and attended the Bloomington Jefferson High School hockey game and saw what Minnesota High School hockey was all about.
11) Meeting was adjourned at 9:35
MINUTES from SSYHA Board meeting 11/14/07
6:00p.m.
Present: Tim Bishop, Erik Blaise, Michael Loomis, Linda Sobeck, Cathy Glynn, Sally Borgerding, Joanie Walt, Jim Miller, Scott Eggleston, Mary Grace Hahn
1. Public Comment:
Present: Dave Hill, Bert, Heidi and Hannah Samlowski, Kristin Gorr, Geary Baxter, Colleen Bears, Kim Bates, John Harris, Jeff Lukens, Chris Elliott, Jack Dunham, Tammy McKenzie, Monica, Erik and Kate Verploeg, Troy Strickland, Brent Toller
Bert and Heidi Samlowski read and distributed letters of support on Hannah's behalf to play Bantam B,
Jack Dunham voiced support for Hannah Samlowski to play Bantam B,
Jeff Lukens, expressed his opinion on girls situation,
Chris Elliott, wants "consistency on team, don't know your lines, team's gotten screwed",
Dusty Dunham and Troy Strickland supported Hannah S. playing Bantam B,
Monica Verploeg, "is entire board making decisions?",
John Harris, discussed his actions, following what board members recommended for registration, "Marilyn was 'told to wait' to register, policy was in flux, was told she needed to be an impact player from Jim Miller, attend tryouts if trying for A team; if not trying out for A team, don't come to tryouts". John stated he clearly communicated with the board from the beginning, "it is wrong to also deny Megan, Marilyn the same opportunities?",
Dave Hill, "our desire is to have 15 kids, doesn't matter boy/ girl", wants registration closed when 15 A and 15 B players are at tryouts. Dave wants at the B level for everyone to play equally, will treat all players equally, was told to parents of Megan and Marilyn,
Chris Elliott mentioned in soccer, when players register late, they can practice only, play no games,
Kate Verploeg read a letter supporting herself playing Bantam B.
Tim Bishop addressed above issues: Past year, three girls played boys' hockey. This year five girls wanted Bantam B, leaves eight skaters for the girl's team. In September, board decided, "must make top level team", for girls to play with boys. Two girls showed up for Bantam tryouts (correction from Kristin Gorr who stated Olivia showed up for Pee Wee tryouts). There was misinformation to parents, esp. Lukens and Harris families. "We're fumbling", now 5-6 girls want Bantam B, and board also wants to support U14 program. Changes were made, "don't need to make top level team", conveyed differently. "I, Bobby, Mike F, and Erik Blase met with four girls and families wanting to play Bantam B to explain. Can play, rotate games and support girls' team". An appeal policy was put in place. It was decided by coach at home games that weekend Hannah and Kate played first two games (other two girls were available if asked). SSYHA was happy U14 won tournament in Aspen. Other parents were not happy with board recommendation that girls' team was to be a priority, but followed board recommendation. Tim stated he has been disappointed with actions taken, "we are all here for the kids, people forget that". Comments to other parents are frustrating; some parents are going to the "weakest link", keep asking different board members, until they hear, "yea, I guess I agree with you". Tim asked team to respect players, 17 on ice/ practice. An additional 30 minutes of full ice has been given to the team.
Much time was spent discussing girls playing on Bantam teams.
Geary Baxter stated Rocky Mtn. Rumble Tournament went great! Thank you to tournament organizers Amy Hill and Stephanie Chapman.
2. Coaches symposium is 11/20 with Mr. Blase, at Olympian Hall.
3. Poinstreak info is available for review after games, see Erik in hockey office.
4. Work deposit hours were discussed. SSYHA's goal is to have more people involved with the association with volunteering time. New ideas were discussed and info will be sent to parents re. options families have to work off hours. A work deposit cap of $400 was set for families with numerous children skating.
5. Late registration was discussed. Registration will begin earlier next year to be consistent with other CDYHL teams. Registration will close when a level has 34 skaters/ 2 goalies. At that time, a waiting list will be started. Registration will close December 1st, unless an appeal is made to the board.
6. Tim Bishop discussed expectation of board members. Tim discussed goals for relational trust, including supporting board decisions. He also asked for quick updates from teams after weekends of play; encouraged good communication between board reps and managers. Board felt it would be beneficial to have a parent information meeting at the beginning of each season. Tim encouraged board to use the conflict resolution ladder to solve problems at the lowest level.
7. Dress code was discussed; individual teams may choose their dress code.
8. Girl's appeals to play on Bantam teams:
The board granted 9-0, for Hannah Samlowski to be a Bantam B player only for 07-08 hockey season.
The board granted 7-2, for Kate Verploeg to be a Bantam B player only for 07-08 season.
9. Meeting was adjourned at 10:40 p.m.
OCTOBER BOARD MEETING MINUTES
Steamboat Springs Youth Hockey Association Board Meeting
Yampa Valley Electric Conference Room
Wednesday, October 17, 2007
7:00 p.m.
CALL TO ORDER
Meeting was called to order by Tim Bishop. In attendance were Tim Bishop, Erik Blasé, Mike Farny, Linda Sobeck, Cathy Glynn, Joanie Walt, Scott Eggleston, Mary Grace Hahn, Sally Borgerding, and Bobby Yeager
GEARY BAXTER
- Update on two new employees for Howelsen Ice Arena
-Adult League Coordinator-Sam Finden
-Maintenance- Doug Bowden
- Request a Memorandum of Understanding with SSYHA
SHAUNA CAGNONI
Presentation on the Sharing Advantage Program
The association will receive $300.00 from each mortgage or refinance completed by Shauna at Wells Fargo Home Mortgage by SSYHA members. The board agreed to support the program via advertisement to the members of the association.
RESIGNATION OF U-12 DIRECTOR JERRY STABILE
- The board accepted the resignation of Jerry Stabile and accepted the nomination of Michael Loomis to serve as the U-12 girls’ hockey director. The motion was made by Cathy Glynn and seconded by Mike Farny. The vote was unanimous to approve the nomination of Michael Loomis.
GIRLS’ COMPETITIVE HOCKEY TEAM
- John Harris and Alexa Pighini presented a proposal for the board to support the newly created Girls’ Hockey Competitive Team. The board approved the travel plans of the team and agreed to support the team via sponsorship of the team. This will not cost the association any monetary funds. The team agreed to follow the policies and guidelines of the SSYHA. The program will be reviewed at the conclusion of the season.
POLICY FOR GIRLS PLAYING ON BOYS TEAMS
- After much debate and lively discussion, the SSYHA board of directors composed a policy for girls wanting to play on boys teams. Michael Loomis made the motion and Mike Farny seconded the motion. The motion passed by a vote of 7-2.
The director of hockey and boys coaches will work together to evaluate the skill level of each interested girls player that would like to participate in the boys program. Based upon the successful recommendation of the DOH and coaches, girls may:
· Play MSGHL hockey only
· Double roster with the girls’ team being the first priority, fees will be 100% of the girl’s registration and 75% of the boys selected team.
· Exceptions to the policy are only made through an appeal to the SSYHA board of directors
*This policy applies only for Pee Wee hockey and above
The meeting was adjourned at 11:10 p.m.
The next board meeting is scheduled for November 14 at the Steamboat Springs Middle School Media Center. It will start at 6:00 p.m.
